Use iCloud Drive with Keynote on Mac
When iCloud Drive is turned on for your device, it stores your presentations and keeps them up to date on your computers, iOS devices, and iPadOS devices that are signed in with the same Apple ID. You always see the latest versions of your presentations, no matter where you made your last edits.
For seamless syncing of presentations, use iCloud Drive and devices that meet these minimum system requirements: macOS 11, iOS 14, or iPadOS 14. On iPhone or iPad, items stored in iCloud Drive appear in the presentation manager.
You can also use Keynote for iCloud to create and edit Keynote presentations using a supported web browser on a Mac or Windows computer.
Set up iCloud Drive on your Mac
Choose Apple menu > System Settings (or System Preferences), then do one of the following:
If you’re already signed in on your Mac with an Apple ID: Click Apple ID (to the right of your name). With macOS Catalina 10.15 or earlier, click iCloud.
If you’re not signed in with an Apple ID: Click Sign In, enter your Apple ID and password, then follow the instructions.
If you don’t have an Apple ID: Click Create Apple ID to get one, then sign in.
Important: If you forget your Apple ID or its password, you can recover it on the Apple ID website. Though you can have more than one Apple ID, it’s not recommended. Purchases made using one Apple ID can’t be merged with those made using another Apple ID.
Select the iCloud Drive checkbox.
With macOS Catalina 10.15 or later, if you don’t see the checkbox, click iCloud in the column on the left.
Click Options next to the iCloud Drive checkbox, then select the Keynote checkbox.
When iCloud Drive is turned off for Keynote on your Mac, new presentations you create or edits you make aren’t saved to iCloud. Similarly, new presentations you create or edits you make to presentations on your devices or on your other computers aren’t available in Keynote on your Mac.
Open the Keynote for iCloud web app
Presentations you create using Keynote for iCloud are automatically available in Keynote on your Mac, iPhone, and iPad that are set up to use iCloud and signed in with the same Apple ID. Similarly, if you create a presentation using Keynote on iPhone, iPad, or a Mac, the presentation appears automatically in Keynote for iCloud.
Make sure you’re signed in with your Apple ID and are using iCloud Drive. To check, do one of the following:
macOS Ventura 13 or later: Choose Apple menu > System Settings > Apple ID > iCloud Drive, click Options, then make sure the Keynote checkbox is selected.
macOS 12 or earlier: Choose Apple menu > System Preferences > Apple ID, click Options next to the iCloud Drive checkbox, then make sure the Keynote checkbox is selected. (If you don’t see Options, make sure the iCloud Drive checkbox is selected.)
On your Mac or Windows computer, go to iCloud.com, then sign in using the same Apple ID.
For more information about using Keynote for iCloud, see Keynote for iCloud Help.
Tips for managing presentations across devices
Here are a few things to keep in mind about using iCloud to manage your presentations across devices:
If you edit and then close a presentation when you’re not connected to the internet, you see a cloud icon next to the presentation thumbnail in the Open dialog on your Mac. The next time you connect to the internet, the edited presentation is saved in iCloud Drive.
If you edit a presentation on multiple computers or devices and don’t allow time for your edits to sync, you will see conflicts. If you do get a conflict, you can choose to preserve any or all of the versions. (This applies only to presentations not shared with others).
If you delete a presentation that someone shared with you, it’s deleted from your iCloud Drive and from Keynote on all your devices. You can click the shared link again to add the presentation back to your iCloud Drive, where it’s again available on all your computers and devices with iCloud turned on.
If you use folders to organize your presentations, the same folder organization applies on all your devices.
If you add a password to a presentation on one device, it’s required to open the presentation on all your devices.