Change Printers & Scanners preferences on Mac

Use Printers & Scanners preferences to manage printers and scanners. To learn how to add a printer to use with your Mac, see Add a printer to your printer list so you can use it on Mac.

To change these preferences, choose Apple menu > System Preferences, then click Printers & Scanners .

Option	Description
List of printers and scanners	See a selected device’s information, location and status.
Add button	Add a printer or scanner to the device list. Click the Add button , then choose from the list or type the device’s information into the dialogue that appears. Most printers and scanners are listed under Default. You can also add an IP printer or Windows printer.
Remove button	Remove a selected device from the printer list.
Open Print Queue	Open the print queue for the selected printer and pause the printer, delete a print job or move a job to another printer.
Options & Supplies	View general information for the selected printer, check supply levels, or update options you added to the printer.
Share this printer on the network	Allow other users to use your printer. They can be using a Mac, Windows or UNIX computer and must be on the same local network. Mac users must have macOS 10.5 or later installed.
Sharing Preferences	Choose the Sharing Preferences you want. To share a printer, click the Printer Sharing tick box. Mac users must have macOS 10.5 or later installed.
Open Scanner	Select the scanner or printer you want to scan a document or image.
Default printer	Specifies the printer you want to use as the default printer. By default, the most recently used printer at that network location is selected.
Default paper size	Choose the paper size you have loaded in your printer.

For quick access to a printer or scanner, select it in Printers & Scanners preferences, then drag it to the desktop or Dock.

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macOS User Guide