Collaborate on a shared presentation in Keynote on iPad
Whether you’re the owner of a shared presentation or you’ve been invited to collaborate, after you open the presentation, you can see the changes made by others in real time, quickly jump to where people are editing, and more.
Accept an invitation to collaborate
When you tap a link to a shared presentation, where the shared presentation opens (for example, in Keynote on iPad or Preview) depends on anumber of factors, such as the access and permission set by the owner, the version of Keynote and iPadOS installed on your device and whether you’re using iCloud Drive.
Before you open the invitation link, make sure your device meets the minimum system requirements for collaborating.
Tap the link in the email, message or post you received, then follow any instructions that appear.
If the email address or phone number used to invite you isn’t associated with your Apple ID, you can follow the instructions that appear to add that email or phone number to your Apple ID.
Note: If you don’t want to associate another email address with your Apple ID, you could ask the owner of the shared presentation to invite you again using an email address or phone number that’s already associated with your Apple ID.
Collaborate on a shared presentation
Open the shared presentation.
Tap Recent at the bottom of the presentation manager to see all shared presentations and find the one you want. If you can’t find the shared presentation, tap the link in the invitation you received, and if asked, sign in with your Apple ID.
If you can’t open the presentation, see Accept an invitation to collaborate.
Edit the presentation.
Edits you and others make to the presentation appear in real time. Cursors and selections of text and objects appear in different colours to indicate where others are currently editing.
If there are conflicts, a dialogue appears and you can choose the version you want to keep. If you keep more than one, the most recent remains the shared version.
Edit while offline
If the Collaboration button changes to a cloud with a diagonal line through it, your device is offline.
You can continue to work on the presentation and the next time you’re online, changes are uploaded to iCloud automatically.
After you reconnect, you can see the latest activity in the shared presentation.
Here are a few things to keep in mind while editing a shared presentation when you’re offline:
If you’re not sure whether your changes have synced, you can check their status. In the presentation manager, tap
button in the top-right corner of the screen.If other participants who are online delete objects or slides that you’re editing offline, the changes you made to those objects are not incorporated when you go back online.
To learn more, see the Edit while offline section in the Apple Support article About collaboration for Pages, Numbers and Keynote.
Opt out of a shared presentation
If you no longer want to have access to a presentation that was shared with you, you can remove yourself from the participant list.
In a shared presentation, do one of the following:
If the presentation is open: Tap
, then tap Manage Shared presentation.If the presentation is closed: In the presentation manager or Files app, open the Keynote folder in iCloud Drive. Touch and hold on the presentation, then tap Manage Shared File.
In the participant list, tap your name, then tap Remove Me. You’ll see an alert confirming you want to remove yourself.
Tap Continue to confirm.
Removing your name from the participant list removes the presentation from your iCloud Drive. If you later want to access the presentation again, you can use the original link to open it.
Note: Not all Keynote features are available for a presentation that’s shared with others. See the Apple Support article About collaboration for Pages, Numbers and Keynote.