Keynote User Guide for Mac
- Intro to Keynote
- Intro to images, charts, and other objects
- Create your first presentation
- Choose how to navigate your presentation
- Open or close a presentation
- Save and name a presentation
- Find a presentation
- Print a presentation
- Touch Bar for Keynote
- Create a presentation using VoiceOver
- Add lines and arrows
- Animate, share, or save drawings
- Set movie and image formats
- Change object transparency
- Fill objects with color or an image
- Add a border to an object
- Add a caption or title
- Add a reflection or shadow
- Use object styles
- Resize, rotate, and flip objects
- Move and edit objects using the object list
- Add linked objects to make your presentation interactive
- Select text and place the insertion point
- Use a keyboard shortcut to apply a style
- Format lists
- Add a highlight effect to text
- Add mathematical equations
- Add links
- Add rules (lines) to separate text
- Add or delete a table
- Select tables, cells, rows, and columns
- Merge or unmerge cells
- Resize, move, or lock a table
- Send a presentation
- Intro to collaboration
- Invite others to collaborate
- Collaborate on a shared presentation
- See the latest activity in a shared presentation
- Change a shared presentation’s settings
- Stop sharing a presentation
- Shared folders and collaboration
- Use Box to collaborate
- Create an animated GIF
- Post your presentation in a blog
- Use iCloud Drive with Keynote
- Export to PowerPoint or another file format
- Reduce the presentation file size
- Save a large presentation as a package file
- Restore an earlier version of a presentation
- Move a presentation
- Delete a presentation
- Password-protect a presentation
- Lock a presentation
- Create and manage custom themes
Set author name and comment color in Keynote on Mac
You can specify the author name and color that are used to identify your comments. Each person uses a different color.
Set your author name
You can change the name that appears in the comments you make in Keynote. The new name appears the next time you comment in a presentation, as well as comments you made previously.
Choose Keynote > Settings (from the Keynote menu at the top of your screen).
Click General at the top of the settings window.
Enter a name in the Author field, then close the settings window.
The name doesn’t apply to presentations that are shared with others. For shared presentations, the name that appears in comments and in the participant list is the name you use with your Apple ID. To change the name (without changing your Apple ID), visit the Apple ID account page. After you sign in, click Edit to the right of your account information, then make your changes and click Done.
Important: If you change the name used with your Apple ID, the name appears in all apps and other locations that use your Apple ID.
If you stop sharing a presentation, the author name in comments reverts to the author name you set in Keynote settings.
Change your author color
Your author color is associated with the comments you add to a presentation. You can change your author color at any time.
Choose View > Comments > Author Color (from the View menu at the top of your screen), then choose a color.
If you have a presentation open, all of your comments in the presentation switch to the new color, and any new presentations you create using the same author name use the new color.
If you’re using iCloud when you make the change, any presentations you shared or joined using the same Apple ID are also updated with the new color.
Note: You must add a comment or make a change using the new color to save it in Keynote settings. If you close the presentation without making any changes, the author color reverts back to the previous color.