Create a workflow in Automator on Mac

1. In the Automator app on your Mac, choose File > New.

2. Select the type of workflow you want to create.

   When you select a workflow type, its description is shown in the workflow type menu.

3. Click Choose.

After you choose a workflow, you add actions to it.

Actions in the Automator Library are grouped into categories by app or type of file or data. Each action is a single step in a workflow.

1. In the Automator app on your Mac, find an action by doing any of the following:

   • See all available actions: Select Library in the Actions menu.

   • See actions related to a specific category: Select the category in the Library column.

   • Search for a particular action: Enter a word in the search field. If you click a category in the Library and then enter a search term in the search field, only the actions related to the category are searched.

   • Record your own action: Click the Record button and complete the task you want to automate. When finished, click the Stop button.

     Note: If you record an action, it automatically appears in your workflow.

2. To add an action to your workflow, double-click it.

   Tip: When you select an action in the Actions menu, a description of the action appears in the bottom-left corner of the Automator window. If the description doesn’t appear, click .

3. Add additional actions, as needed. You can also change the order of actions by dragging them to the desired location in your workflow.

4. To save your workflow, choose File > Save.

If you want to make it easy to access to a workflow you use frequently, you can create a Quick Action workflow. It is then available from Finder windows, the Services menu, or the Quick Actions menu.

1. In the Automator app on your Mac, choose File > New.

2. Select Quick Action, then click Choose.

3. At the top of the workflow area, specify the type of data to use as input, the app you want to use to process your workflow, input and output options, and an image and color for your Quick Action.

4. Add actions to your workflow.

5. To save your workflow, choose File > Save.

   After you create a Quick Action, you can access it by clicking in a Finder window.