Share folders with iCloud Drive

With folder sharing in iCloud Drive, you can share entire folders of files with friends, family, or colleagues. Then, you can work together on your iPhone, iPad, iPod touch, Mac, or iCloud.com. 

When you create and share a folder in iCloud Drive, participants can access all the files in that folder. If you add a file to a shared folder, it's automatically shared with all participants, too. You can also add or remove participants, edit sharing permissions, or stop sharing a folder anytime. Here's how. 

On an iPhone, iPad, or iPod touch

To share folders in iCloud Drive on your iPhone, iPad, or iPod touch, you need iOS 13.4 or iPadOS 13.4 or later. 

How to share a folder

  1. Open the Files app.
  2. In the Browse tab, go to Locations, then tap iCloud Drive. 
  3. Tap Select, then tap the folder you wish to share. 
  4. Tap Share  , then tap Add People . You may need to swipe up.
  5. Tap Share Options to edit who can access the folder and the permissions. You can share the folder with only people you invite, or anyone with the link. You can also give permission to make changes or view files only. Then choose among the icons how you'd like to send your invitation. 

How to invite participants, remove participants, or change sharing settings

  1. Tap Select, then tap the shared folder in iCloud Drive.
  2. Tap Share  , then tap Show People .
  3. From here, you can do these things:

    • Invite participants—Tap Copy Link, Add People, or Send Link (if access is set to anyone with the link), then select how you want to send the invitation: Mail, Messages, or Airdrop, for example, then choose how you'd like to send your invitation.
    • Remove participants—If "Only people you invite" can access your shared folder, tap the participant's name, then tap Remove Access. Then tap OK to confirm.
    • Change sharing settings—To change sharing settings for everyone, tap Share Options. If "Only people you invite" is selected, you can control sharing settings for each participant. Just tap the person's name, then change the permissions. 
    • Stop sharing—Tap Stop Sharing, then tap OK to confirm. You can also simply move or delete the folder from iCloud Drive, and participants will no longer be able to access the folder or its files.

On a Mac

To share folders in iCloud Drive on your Mac, you need macOS Catalina 10.15.4 or later. 

How to share a folder

  1. In the Finder, select iCloud Drive from the sidebar.
  2. Select the folder you wish to share.
  3. Click Share  , then choose Add People .
  4. Select how you want to send the invitation: Mail, Messages, Copy Link, or Airdrop, for example.
  5. To edit who can access the folder and the permissions, click Share Options. You can share the folder with only people you invite, or anyone with the link. You can also give permission to make changes or view files only.
  6. Click Share, then add the relevant contact information of the people you want to share with. 

How to invite participants, remove participants, or change sharing settings

  1. Control-click on the shared folder in iCloud Drive, then click Share in the dropdown menu. You can also highlight the shared folder, then click Share.
  2. Click Show People .
  3. From here, you can do these things: 
    • Invite participants—Click Add People , then choose how you'd like to send your invitation.
    • Remove participants—Hold the pointer over the participant's name, then click More . Then choose Remove Access.
    • Change sharing settings—Click the triangle next to Share Options. If "Only people you invite" can access your shared folder, you can control sharing settings for each participant. Hold the pointer over the person's name, then click More  to change the permissions.
    • Stop sharing—Click the triangle next to Share Options, then click Stop Sharing. You can also simply move or delete the folder from iCloud Drive, and participants will no longer be able to access the folder or its files.

On iCloud.com

How to share a folder

  1. Sign into iCloud.com and open iCloud Drive.
  2. Select the folder you wish to share.
  3. Click Add People  at the top of the screen.
  4. Choose a sharing option: Email or Copy Link.
  5. To edit who can access the folder and the permissions, click Share Options. You can share the folder with only people you invite, or anyone with the link. You can also give permission to make changes or view files only.
  6. If you select Copy Link, enter the email addresses of the people you want to share with.
  7. Click Share.

How to invite participants, remove participants, or change sharing settings

  1. Select the shared folder in iCloud Drive.
  2. Click Show People 
  3. From here, you can do the following:
    • Invite participants—Click Copy Link, Add People , or Send Link (if access is set to anyone with the link), then choose how you'd like to send your invitation. Then click Share. 
    • Remove participants—If "Only people you invite" can access your shared folder, hover the pointer over a participant's name, then click More . Then choose Remove Access.
    • Change sharing settings—If "Only people you invite" can access your shared folder, you can control sharing settings for each participant. Hover the pointer over a participant's name, then click More  to change the permissions.
    • Stop sharing—Click Share Options, then click Stop Sharing. You can also simply move or delete the folder from iCloud Drive, and participants will no longer be able to access the folder or its files.

Delete a shared folder

To delete a shared folder in iCloud Drive, select the folder that you don't want anymore and tap Delete 

  • If the owner of a shared folder deletes the folder, a sub-folder, or file in the shared folder, it deletes from both their devices and all participants' devices. If you change your mind or accidentally delete a folder, you have 30 days to get it back. 
    • On your iPhone, iPad, or iPod touch: In the Browse tab, go to Locations > Recently Deleted. Then select the folder that you want to keep and tap Recover. 
    • On your Mac: Go to Trash, then drag the folder to your desktop or another location. 
    • On iCloud.com: Go to iCloud Drive and check Recently Deleted.
  • If a participant of a shared folder deletes the folder, it removes their access to the shared folder. The participant can regain access to the shared folder by clicking the original sharing invitation link. 
  • If a participant of a shared folder deletes a sub-folder or file within that shared folder, that sub-folder or file deletes from all participants' devices, and recovery is not available. 

If you're worried about losing a file, be sure to keep a local copy in addition to the shared copy in iCloud Drive. Learn more about deleting files in iCloud Drive and how to recover deleted files on iCloud.com

Learn more about folder sharing

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