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iCloud: Using iCloud Calendars with Calendar and iCal

Learn how to manage events in your iCloud calendars using Calendar or iCal.

Understanding the Calendars list

In Calendar (for iOS and OS X), iCal (for OS X Lion), and at iCloud.com, your Calendars list is organized into sections based on the source or location of the calendar:

  • iCloud calendars: The iCloud section is for calendars that are saved on the iCloud Calendar servers. Any changes made to these calendars are pushed to all devices that are set up to use iCloud Calendar with the same Apple ID.
  • Local calendars: In some cases, you might have local calendars as well. Local calendars are saved only on your computer or iOS device. They are not pushed to iCloud or any other service, so local calendars on one device do not appear on any of your other devices.
  • Subscribed calendars: Calendars that you subscribe to, such as the Holidays calendar in OS X Mavericks, appear in a separate section of the Calendars list.
  • Third party services: In addition to iCloud Calendar, you may have set up additional calendar accounts in iOS Settings or OS X System Preferences for another service such as Microsoft Exchange, Gmail, or Yahoo!. Each will have its own section in your Calendars list.

Here's how to find your Calendars list on each of your devices:

Calendar for iOS

Open the Calendar app, then tap the Calendars tab to display your calendars and their sources:

Calendar list in iOS Calendar app

In the example shown, there are no local calendars. If you have local calendars, they are merged with iCloud when you set up iCloud Calendar. If you have calendars in sections labeled On My iPhone, On My iPad, or On My iPod touch, and you're unable to merge those local calendars with iCloud, contact iCloud Support for help.

Subscribed calendars appear in the Other section.

If you sync calendars with another service, such as Yahoo! or Facebook, you should see separate sections for those calendars in your list.

Calendar for OS X

Open the Calendar app, then click the Calendars button to display your calendars and their sources in a sidebar:

Calendar list in OS X Calendar app

In the example shown, there are no local calendars. If you have local calendars, they are merged with iCloud when you set up iCloud Calendar. If you have calendars in a section labeled On My Mac and you're unable to merge those local calendars with iCloud, contact iCloud Support for help.

In Calendar for OS X Mavericks, subscribed calendars appear in the Other section. In Calendar for OS X Mountain Lion, subscribed calendars appear in the Subscriptions section.

If you sync calendars with another service, such as Yahoo! or Gmail, you should see separate sections for those calendars in your list.

iCal for OS X Lion

Open iCal, then click the Calendars button to display your calendars and their sources:

Calendar list in iCal app

In the example shown, Local Calendar is stored on your Mac, and the Home and Work calendars are stored on iCloud. Changes made to Local Calendar aren't pushed to iCloud, so they don't appear on your other devices. You may not see an On My Mac section, because local calendars and iCloud calendars are merged when you set up iCloud Calendar. If you have calendars in an On My Mac section and you're unable to merge those calendars with iCloud, contact iCloud Support for help.

If you sync or subscribe to calendars with another service, such as Yahoo! or Gmail, you should see separate sections for those calendars in your list.

Calendar at iCloud.com

The Calendars list on iCloud.com includes only your iCloud calendars. Click the Calendars List icon to display your calendars in a sidebar:

Calendar list at iCloud.com

Changes to these calendars are pushed to all devices that are set up to use iCloud Calendar with the same Apple ID.

Managing your calendar events

If there is more than one calendar in your Calendars list, you must choose which calendar to save new events to. To share an event across all of your devices using iCloud, either create the event in an iCloud calendar or move the event to an iCloud calendar. An iCloud calendar is a calendar in the iCloud section of the Calendars list.

Here's how to change the calendar in which an event is stored:

Calendar for iOS

Tap the event to display event details, including the name of the calendar that contains the event:

Event details

Tap the name of the calendar to see a list of other calendars. Then tap a calendar name to move the event to that calendar.

List of calendars

Calendar for OS X Mavericks

Double-click the event to to see event details, then click the colored box next to the event name to see a list of other calendars. Select the calendar to which you want to move the event.

List of calendars

Calendar for OS X Mountain Lion or iCal for OS X Lion

Select the event, then choose Get Info from the Edit menu. Click the calendar field to display a list of other calendars, then select the calendar to which you want to move the event.

List of calendars

Calendar at iCloud.com

Double-click the event to see event details, then click colored dot next to the event name to see a list of other calendars. Select the calendar to which you want to move the event.

List of calendars

Changing your Default Calendar

If you often unintentionally create events in a calendar other than the one you intended, you may want to change the default calendar setting. The default calendar is the calendar in which all new events are created, unless you specify a different calendar when you create the event.

Here's how to change the default calendar on each of your devices:

Calendar for iOS

  1. Go to Settings > Mail, Contacts, Calendars.
  2. In the Calendars section, tap Default Calendar, then select a new default calendar.

Default calendars in iOS

Calendar or iCal for OS X

  1. Open the Calendar (or iCal) app.
  2. Choose Preferences from the Calendar (or iCal) menu.
  3. In the General tab, choose a default calendar from the Default Calendar menu. If you have many different calendars, you may want to choose “Selected calendar” (“Last selected calendar” in iCal) as your default calendar. If you do, all new events are created in the calendar that is currently selected or was last selected in the Calendars list.
  4. Close Preferences to save your changes.

Default calendars list

Calendar at iCloud.com

  1. Select Preferences from the Action pop-up menu.
  2. In the Scheduling section, choose a default calendar from the Default Calendar menu. If you have many different calendars, you may want to choose “Selected calendar”. If you do, all new events are created in the calendar that is currently selected or was last selected in the Calendars list.
  3. Click Save.

Default calendars list

Last Modified: Sep 4, 2014
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  • Last Modified: Sep 4, 2014
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