Record audio in Pages, Numbers, and Keynote for iOS and Mac

Record audio directly to your Pages, Numbers, or Keynote document on your iPhone, iPad, iPod touch, or Mac.

Record audio on an iOS device

Record audio in a Pages, Numbers, or Keynote document on your iPhone, iPad, or iPod touch, then play the recording back. You can edit the recording at any time.

Record audio

You can record audio with the built-in microphone on your iOS device, a wired or Bluetooth headset, or a compatible microphone. While you record, you can scroll, zoom, and view different pages, slides, or sheets. 

  1. With a document open, tap  Insert button , tap Media button, then tap Record Audio.
  2. To begin recording, tap Record button.
  3. To stop recording, tap Stop recording button. The new recording appears in the audio editor at the bottom of the screen.
  4. To preview your recording, tap Preview button. To preview from a specific point, swipe left or right on the recording to position the line, then tap Preview button.

Edit and replace a recording

After you record, you can replace all or part of the recording, trim parts of the recording, or delete all or part of the recording.

To re-record from a specific point, swipe left or right on the recording to position the line, then tap Record button.

To re-record a section, tap Edit button, drag the handles on the recording to select the section, then tap Record button to record over that section.

To trim your recording so only the part you want plays back:

  1. Drag the handles on the recording to select the section you want to keep.
  2. Tap  Trim button to remove everything outside of the handles.

To delete all or part of the recording, drag the handles to select the section you want to delete, then tap Trash button.

Add the recording to your document and play it back

When you’re done recording, tap Insert in the top-right corner. This icon Record icon, which represents the recording, appears on the page, slide, or sheet.

To play your recording, tap Record icon to select the recording, then tap Record icon again.

To edit or delete the recording after you add it to a page, tap Record icon to select the recording, then tap Edit or Delete. To move the recording,  tap Record icon to select the recording, then drag it on the page.

You can also share your recording as an audio file. Tap Record icon to select the recording, then tap Share.


Record audio on a Mac

Record audio in a Pages, Numbers, or Keynote document on your Mac, then play the recording back. You can edit the recording at any time. 

Record audio

You can record audio with the built-in microphone on your Mac, a wired or Bluetooth headset, or a compatible microphone. While you record, you can scroll, zoom, and view different pages, slides, or sheets. 

  1. With a document, slide, or sheet open, click Media button in the toolbar, then choose Record Audio.
  2. To start recording, click the Record button. The new recording appears in the Record Audio window.
  3. To stop recording, click Stop record button.
  4. To add to the existing recording, click Record button again.
  5. To preview the recording, click Preview.

Edit and replace a recording

After you record, you can replace all or part of the recording, trim parts of the recording, or delete all or part of the recording.

To re-record a section, click edit, drag the handles on the recording to select the section, then tap Record button to record over that section.

You can trim your recording so only the part you want plays back:

  1. Click edit, then drag the handles on the recording to select the section you want to keep.
  2. Click Trim button to remove everything outside of the handles.

To delete all or part of the recording, drag the handles to select the section you want to delete, then click Trash button.

Add the recording to your document and play it back

When you’re done recording, click Insert. This icon Recording icon, which represents the recording, appears on the page, slide, or sheet.

To play your recording, click Recording icon to select the recording, then click Recording icon again.

To move the recording to a different location in the document, drag Record icon

To delete the recording, click Recording icon, then press Delete.

You can also share your recording as an audio file. Control-click Recording icon to select the recording, choose Share Recording, then choose how you want to share the recording.

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