OS X Lion: Send a fax

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Send a fax

You can fax files directly from your computer to any fax machine or computer that’s set up to receive faxes. If your computer has a modem connected to a phone line, it’s automatically configured to send faxes.

  1. Choose File > Print.
  2. Choose Fax PDF from the PDF pop-up menu, and then choose your fax machine from the Printer pop-up menu.

    If you see a dialog saying no fax modems were found or if you can’t find your fax machine in the Printer pop-up menu, make sure your fax machine is set up.

    Set up a fax machine

  3. Enter the fax number by doing one of the following:
    • Type the fax number in the To field.

    • If you see an Address Book button to the right of the To field, click it to select a number.

    • To paste a number into the To field when the Edit > Paste command isn’t available, hold down the Control key as you click the To field and choose Paste from the menu that appears.

  4. If your phone system requires you to dial a prefix for an outside line, type it in the Dialing Prefix field.
  5. If you want to include a cover page, select “Use cover page” and enter a subject and message.
  6. Make sure the correct fax device is chosen in the Printer pop-up menu.
  7. To change your options, use the print options pop-up menu (the pop-up menu within a separator bar).

    For example, to choose your modem’s behavior when faxing, choose Fax Modem. You can choose whether to dial with touch tones or pulse tones, whether to listen to the modem as it dials, and whether to wait for a steady dial tone before dialing.

  8. Click Fax.

The fax is sent as soon as your modem is available. For example, if you’re using your modem to connect to the Internet, the fax is sent after you disconnect from your Internet service provider.

The top of every page has a header that contains the date and time the fax was sent, a page number, and the fax number of the sender (from Print & Scan preferences.)

If you include a cover page, its heading contains the fax’s recipient (from the To field in the Print dialog), the fax’s sender (the name of the logged-in user), the date and time the fax was sent, the subject line (from the Subject field in the Print dialog), and the number of pages in the fax not including the cover page. The body of the cover page is the Message field in the Print dialog.

Last Modified: Oct 31, 2013

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