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iCloud: Calendar sharing overview

Sharing works as follows:

  • Public calendars can be shared with anyone. To access public calendars, visitors need to use Calendar on a Mac, Microsoft Outlook on a Windows computer, or any other app that supports the iCalendar file format.

    A public calendar can’t be edited by anyone but the calendar owner (the creator).

  • Private calendars can be shared with other iCloud users.

    Participants can view the calendar using iCloud Calendar; the Calendar app on iPhone, iPad, iPod touch, or a Mac; or Microsoft Outlook on a Windows computer.

As the owner (creator) of a shared calendar, you assign edit privileges to the invitees to control who can modify the calendar. There are two types of access privileges that can be assigned:

Participants with View Only access can:

  • View the calendar and change their view (from day to week, for example), without affecting the view of other participants

  • Change their own calendar preferences

Participants with View & Edit access privileges can do everything listed above, plus:

  • Create and delete calendar events

  • Change details (for example, the name, date, and time) for calendar events

  • Track the responses of guests invited to a calendar event

Participants can’t invite new people to a shared calendar.

Note: If multiple participants try to edit a shared calendar at the same time, the changes that are saved first are kept and reflected in the calendar. The person whose changes arenʼt saved sees a message that his or her changes werenʼt saved.

If you disable your iCloud account, any shared calendars you created become unavailable; all participants automatically receive an email notifying them that the calendar is no longer shared.

Last Modified: Feb 5, 2015
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