Pages for Mac: Send a Pages document

Send a Pages document

You can send a Pages document using AirDrop, Mail, Messages, or another service. You can also send your document in another format—PDF, Microsoft Word, EPUB, Plain Text, or Rich Text Format.

Send a copy in Pages or another format

You can restrict access to a copy by adding a password to it. To prevent anyone else from modifying the copy, you can lock the document.

  1. With the document open, choose Share > Send a copy (from the menu at the top of the screen), then choose an option.

  2. Select a format, then specify settings:

    • PDF: These files can be opened and sometimes edited with applications like Preview and Adobe Acrobat. Click the Image Quality pop-up menu, then choose an option (the higher the image quality, the larger the file size of the copy).

    • Word: If the file needs to be compatible with an older version of Microsoft Word (1997-2004), click Advanced Options, then choose .doc from the pop-up menu. Click the disclosure triangle next to Advanced Options and choose a format.

    • EPUB: Use this format to make your document readable in an ebook reader (such as Apple Books). Enter the title and author name, then choose a cover option.

      For word-processing documents only, choose a layout type. A fixed layout preserves the layout of your document and is best for documents with multiple columns or lots of images. A reflowable layout adapts to the screen size and orientation and lets users change the font size. It’s best for documents with lots of text.

      To set optional features, click the disclosure triangle next to Advanced Options, then choose a category, specify the document’s language, set the view to one page or two pages, and choose whether or not to include the table of contents or embed fonts.

    • Plain Text (TXT): Body text is exported as unformatted text. Text boxes, shapes, images, lines, tables, and charts aren’t exported. Page layout documents can’t be sent in TXT format.

      Tip: To see if you have a word-processing or page layout document, click the Document button in the toolbar, then click Document. If the Document Body checkbox is selected, it’s a word-processing document. If the checkbox is unselected, it’s a page layout document.

    • Rich Text Format (RTF): Body text and tables are exported as formatted (RTF) text and tables. If the document has text boxes, shapes, lines, and charts that can be exported, they’re exported as images, and the document is exported in RTFD file format. Other applications may not be able to open an RTFD file. Page layout documents can’t be sent in RTF or RTFD format.

  3. If there’s a password checkbox, do one of the following:

    • Set a password: Select the “Require password to open” checkbox, then enter a password. It applies only to the copy.

    • Keep the original document password: Make sure the “Require password to open” checkbox is selected.

    • Use a different password for the copy you’re sending: Select the “Require password to open” checkbox, click Change Password, then set a new password.

    • Send the copy without a password: Deselect the “Require password to open” checkbox.

  4. Click Next, then provide the requested information (an email address if you’re sending an email, for example).

    If you aren’t signed in to your account for the method you chose, you’re asked to sign in before continuing. For AirDrop, the document is sent when the recipient accepts it.

For more format options, you can export the document to another format and then send it. For more information, see Export to Word, PDF, or another file format.

To make it easier to send, post, or share your document, you can reduce its file size.

Published Date: Apr 3, 2019
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