Pages for Mac: Find and replace text in a Pages document

Find and replace text in a Pages document

You can search for specific words, phrases, numbers, and characters, and automatically replace search results with new content that you specify. All visible content in the document—the main body text, headers and footers, tables, text boxes, shapes, footnotes and endnotes, and comments—is included in the search.

Search for specific text

  1. Click View menu button in the toolbar, then choose Show Find & Replace.

  2. In the search field, enter the word or phrase you want to find.

    Matches are highlighted as you enter text.

  3. To find words that match the capitalization you specify, or to restrict search results to the whole words you entered, click Find and replace options menu button, then choose Match Case or Whole Words (or both).

  4. Click the arrow buttons to find the next or previous match.

    The Find & Replace window with callouts to the button to show options for Find, Find & Replace, Whole Words, and Match Case; navigation arrows are on the right

In a table cell, Pages matches only the value that’s displayed, not the underlying value or formula. For example, if a recipe calls for “1/2 cup,” a search for “0.5” has no matches.

To see or clear recent searches, click the magnifying glass in the search field.

Replace found text

  1. Click View menu button in the toolbar, then choose Show Find & Replace.

  2. Click Find and replace options menu button in the Find & Replace window, then choose Find & Replace.

    You can also choose other options, such as Whole Words and Match Case, to refine your search.

  3. Enter a word or phrase in the first field.

    As you enter text, matches are highlighted. The first match is selected and highlighted in yellow.

  4. Enter the replacement word or phrase in the second field.

    Important: If you leave the Replace field blank, all instances of the text are deleted when you replace the found text.

    The Find & Replace window with a callout to the button to show more options
  5. Use the buttons at the bottom of the Find window to review and change the text matches:

    • Replace All: Replaces all text matches with the replacement text.

    • Replace & Find: Replaces the selected match and moves to the next.

    • Replace: Replaces the selected match with the replacement text but doesn’t move to the next match.

    • Previous and Next arrows: Move to the previous or next match without making a change.

Replacing a table value updates both the displayed value and the underlying value. For example, if you replace “1/2” with “1/3,” the underlying value changes from “0.5” to “0.333333.”

You can’t replace matching text in table cells that contain a formula.

Published Date: May 3, 2017
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