Pages for Mac: Save a copy of a Pages document in another format

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Save a copy of a Pages document in another format

To save a copy of a Pages document in another format, you export it in the new format. This is useful when you need to send the document to people who use different software from you. Any changes you make to the exported document don’t affect the original.

Note: If the original file has a password, it applies to copies exported in PDF, Microsoft Word, and Pages ’09 formats, but you can change or remove it.

  1. Select a format, then specify export settings:

    • PDF: These files can be opened and sometimes edited with applications like Preview and Adobe Acrobat. Click the Image Quality pop-up menu, then choose an option (the higher the image quality, the larger the file size of the exported copy).

    • Word: If the file needs to be compatible with an older version of Word (1997-2004), click Advanced Options, then choose .doc from the pop-up menu.

    • EPUB: Use this format to make your document readable in an ebook reader (such as Apple Books). Enter the title and author name, then choose a cover option.

      For word-processing documents only, choose a layout type. A fixed layout preserves the layout of your document and is best for documents with multiple columns or lots of images. A reflowable layout adapts to the screen size and orientation and lets users change the font size. It’s best for documents with lots of text.

      To set optional features, click the disclosure triangle next to Advanced Options, then choose a category, specify the document’s language, and choose whether or not to embed fonts.

    • Plain Text (TXT): Body text is exported as unformatted text. Text boxes, shapes, images, lines, tables, and charts aren’t exported. Page layout documents can’t be exported in TXT format.

      Tip: To see if you have a word-processing or page layout document, click the Document button in the toolbar, then click Document. If the Document Body checkbox is selected, it’s a word-processing document. If the checkbox is unselected, it’s a page layout document.

    • Rich Text Format (RTF): Body text and tables are exported as formatted (RTF) text and tables. If the document has text boxes, shapes, lines, and charts that can be exported, they’re exported as images, and the document is exported in RTFD format. Other applications may not be able to open an RTFD file. Page layout documents can’t be exported in RTF or RTFD format.

    • Pages ’09: This format can be opened by Pages 4.0 through 4.3 on a Mac.

  2. If there’s a password checkbox, do one of the following:

    • Set a password: Select the “Require password to open” checkbox, then enter a password. It applies only to the exported copy.

    • Keep the original document password: Make sure the “Require password to open” checkbox is selected.

    • Use a different password for the exported copy: Select the “Require password to open” checkbox, click Change Password, then set a new password.

    • Export the copy without a password: Deselect the “Require password to open” checkbox.

  3. Click Next, then type a name for the document (without the filename extension, such as .pdf or .epub, which is appended to the name automatically).

  4. Enter one or more tags (optional).

  5. To choose where to save the exported copy, click the Where pop-up menu, choose a location, then click Export.

    To see more locations, click the arrow button next to the Where pop-up menu (in macOS High Sierra 10.13, click the arrow button next to Save As).

Published Date: Apr 3, 2019