Pages for iPad: Add and remove headers and footers in a Pages document

Add and remove headers and footers in a Pages document

You can add text, images, and page numbers to headers and footers, then set where you want them to appear in your document.

Before you begin, find out whether you’re working in a word-processing or page layout document. There are some differences in how you format headers and footers for each type of document.

Add headers and footers

  1. Tap the View Options button, turn on Page Thumbnails, then tap the document to close the options.

    If your document has multiple sections and you intend to use different headers or footers for each one, select a page in the section you’re adding this header or footer to; otherwise, you can add the header or footer to any page.

  2. Tap the More button, then tap Document Setup.

    Document setup view with three fields at the top and bottom of the document.
  3. Tap in any of the three fields for the header or footer (you can use any combination of the fields).

    Note: If you don’t see header or footer fields above or below the document body, tap the Document Inspector button in the top-right corner, tap the Document tab, then turn on Headers or Footers.

  4. Do any of the following:

    • Add text: Type the header or footer text, or select text that you want to edit.

    • Add page numbers: Tap the text field again, tap Page Numbers, then tap a number format.

    • Add an image: Tap the text field, then tap Paste (you must have already copied an image to the clipboard).

    • Add an equation: Tap the Insert button in the shortcut bar above the keyboard, then tap Equation and enter your equation. When you’re finished, tap Insert to add it to the text field.

    • Delete selected text: Tap Delete, or tap the Delete button.

    • Change the look of selected text: Tap the Format button or use the controls in the shortcut bar to change the font, font size, color, and spacing.

  5. To set the distance from the top and bottom edge of the page, drag the arrows above the header and below the footer to adjust the spacing.

    You may also need to drag the arrows for the document body to get the spacing you want. If you have trouble selecting the arrows, spread your fingers on the view to zoom it.

  6. Tap Done in the top-left corner to return to the document.

Show or hide headers and footers in a word-processing document

You can use the same headers and footers throughout your document or create different headers and footers for some pages.

  1. Tap the View Options button, turn on Page Thumbnails, then tap the document to close the options.

    If your document has multiple sections and you intend to use different headers or footers for each one, select a page in the section you’re adding this header or footer to; otherwise, you can add the header or footer to any page.

  2. Tap the More button, then tap Document Setup.

    Note: If you don’t see header or footer fields above or below the document body, tap the Document Inspector button in the top-right corner, tap the Document tab, then turn on Headers or Footers.

  3. To set where headers and footers appear in the document, tap the Document Inspector button in the top-right corner, tap the Section tab, then choose any of the following:

    • Hide on First Page: Hide the header or footer on the first page. If the document has more than one section, it applies only to the first page of this section.

    • Match Previous Section: Use the same headers and footers from one section to the next. Turn this setting off if you want to use different headers and footers for this section. Then check the sections that follow it to make any adjustments to their settings.

    • Left and Right Are Different: When this is turned on in a document using facing pages, the headers and footers on left and right pages can be different. See Set up facing pages for more information.

  4. Tap Done in the top-left corner to return to the document.

Show or hide headers and footers in a page layout document

You can use the same headers and footers throughout your document or create different headers and footers for some pages.

  1. Tap the View Options button, turn on Page Thumbnails, then tap the thumbnail of the page you want to change.

  2. Tap the Format button to open Page Layout.

    If the popover that opens doesn’t say Page Layout at the top, make sure nothing on the page is selected.

  3. Choose any of the following:

    • Show Header and Footer: Turn this setting on or off to show or hide the header and footer on this page.

    • Match Previous Page: Use the same headers and footers from one page to the next. Turn this setting off if you want to use different headers and footers for this page.

  4. If your document uses facing pages and you want to enter different information on left and right pages, tap the More button, tap Document Setup, tap the Document Inspector button in the top-right corner, then turn on Left and Right Are Different.

If you don’t see header or footer controls in Page Layout, make sure they’re turned on for the document. Tap the More button, tap Document Setup, tap the Document Inspector button in the top-right corner, then turn them on.

Hide all headers or footers in the document

  1. On any page in the document, tap the text or page number in a header or footer.

  2. In Document Setup, tap the Document Inspector button in the top-right corner.

  3. In the Document tab, turn off Headers and Footers.

  4. Tap Done in the top-left corner to close the controls, then tap Done to return to the document.

Add an image to a header or footer

  1. Tap the More button, then tap Document Setup.

  2. Tap anywhere in a header or footer field, then tap the Insert button.

  3. Tap Photo or Video; to insert an image from iCloud or another service, tap “Insert from.”

  4. Navigate to the image, then tap it.

  5. Drag the selection handles on the image to resize it.

  6. Tap Done to close Document Setup.

You can also copy and paste an image into the header or footer field in Document Setup.

Tip: If the document already has headers or footers, you can tap one to quickly open Document Setup.

Published Date: Jul 23, 2019
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