Pages for iCloud: Add comments and highlighting

Add comments and highlighting

You can add comments to text, objects, and table cells. Comments are indicated with a square marker in the left margin of the document or next to an object (text is also highlighted). In table cells, a triangle appears in the corner. When you don’t want comments to be visible, you can hide them.

When multiple people are working on a document, each person’s comments appear in a unique color and include their author name. In addition, anyone can reply to a comment. This feature is especially useful if you’re collaborating—you can comment on some content, then through back-and-forth replies have a conversation in real time. You can edit and delete your own comments and replies, and delete conversations if you’re the author of the original comment. If you’re the owner of the document, you can delete any comment, reply, or conversation.

A comment added to some highlighted text in a document.

You can also simply mark your text with a highlight—as a reminder to yourself to come back to it later, or to point out an important passage for reviewers.

Note: Neither comments nor highlights are visible in printed documents.

Add, edit, or delete a comment

  1. Select some text, an object, or a table cell, then click the Comment button in the toolbar.

  2. Type your comment, then click Done (or click outside the comment).

    If you click outside the comment before you type any text, the comment is discarded.

  3. To view, edit, or delete your comment, do one of the following:

    • Open or close a comment: Move your pointer over or away from the object, table cell, or highlighted text. You can also click the comment marker.

    • Edit a comment: Open the comment, click in the text, then type. To cancel your changes, press the Esc (Escape) key before you click Done.

      Note: If you share your document and someone replies to your comment, you’ll no longer be able to edit the original comment by clicking its text. Instead, move the pointer over the timestamp to the right of your name at the top of the comment. When the down arrow appears, click it, choose Edit Comment, then make your changes.

      A comment is open, the pointer is over the timestamp at the top, and the pop-up menu shows two options, Edit Comment and Delete Conversation.
    • Delete a comment: If you’re the comment author or the document owner, click Delete at the bottom of the comment. If there are replies to the comment, this deletes the entire conversation.

Add or remove a highlight

You can add color behind any selection of text to highlight it.

You can also add a comment to highlighted text.

  1. Select the text you want to highlight.

  2. Click the Insert button in the toolbar, then choose Highlight.

    The text is highlighted in your author color, and your name and the time the highlight was added appears in a popover.

    Some text is highlighted in a document; a popover shows the name of the person who added the highlight and the time it was added.
  3. To work with highlighted text, move your pointer over the highlight (to open it), then do any of the following:

    • Add a comment: “Click Add a comment,” type your comment, then click Done.

    • Go to the next or previous highlight: Click the arrows at the bottom of the popover.

    • Remove a highlight: Click Delete at the bottom of the popover.

      Note: Only you (or the document owner) can delete your highlight; however, if the document is shared and someone adds a comment to your highlight, the author name (and color) changes to the comment author’s.

Reply to a comment or edit your reply

Anyone you share the document with—by sending them a copy or inviting them to collaborate (with editing privileges)—can reply to a comment.

If you’re signed in to iCloud.com when you reply to a comment, only you can edit the reply; if you’re not signed in, anyone who has joined the shared document can edit your reply.

  1. Click the comment marker (or move the pointer over highlighted text).

  2. Do any of the following:

    • Add a reply: Click Reply at the bottom of the comment, type your reply, then click Done.

      You can add as many replies as you like.

      A comment with one reply; a Reply link is in the lower left.
    • Edit your reply: Move the pointer over the timestamp (to the right of your name) for the reply. When the down arrow appears, click it, then choose Edit Reply. Make your changes, then click Done.

      A comment with a reply, and the pointer over the timestamp for the reply; a pop-up menu shows two options: Edit Reply and Delete Reply.
    • Delete a reply: Move the pointer over the timestamp to the right of your name (or if you’re the document owner, the person’s reply you want to delete). When the down arrow appears, click it, then choose Delete Reply.

Review comments

  1. Click a comment marker (or move the pointer over highlighted text).

  2. Do any of the following:

    • Review a comment or conversation: Scroll through the text. If a comment or reply is truncated, click “Show more.” If replies are hidden, click the view more replies link.

    • Go to the next or previous comment (or highlight) in the document: Click the arrows at the bottom of a comment.

    • View the date and time that a comment or reply was added: Move the pointer over the timestamp in the upper right.

Delete a conversation

If you’re the owner of the document or author of the original comment in a conversation (a comment with one or more replies), you can delete the entire conversation.

  • Click the comment marker (or move the pointer over highlighted text), then click Delete at the bottom of the conversation.

Show or hide comments and highlights

If you don’t want to see comments in your document, you can hide them.

  • Click the View button in the toolbar, then choose Show Comments or Hide Comments.

Commented text uses a color unique to the comment’s author, but you can change your author name and color.

Published Date: Nov 13, 2018
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