Keynote for Mac: Change the working view

Change the working view

You can view your slides in different ways to help you organize and edit your presentation:

  • Navigator view (the default view): Displays thumbnail images of each slide in a vertical list. You can click thumbnails to jump to specific slides or drag them to reorganize your presentation.

  • Light table: Displays slide thumbnails as if on a light table, which lets you see more slides at once. This view is useful if you have many slides and want to reorganize your presentation. You can drag the slide thumbnails to change their order.

  • Outline view: You can add and edit text directly in the slide navigator. It’s useful for seeing the flow of text-rich presentations.

  • Object list: You can see objects in the order they’re layered on the slide, then do things such as change the layering order, group objects, and more. The object list is available only in Navigator view and Slide Only view. For information about using the object list, see Select and move objects in the object list.

View slides in the slide navigator

  1. Click View View button in the toolbar, then choose Navigator.

  2. Do any of the following:

    • Reorder slides: Drag a slide up or down.

    • Group slides: Drag one or more slides to the right to indent them in relation to the slide above.

View slides on the light table

  1. Click View View button in the toolbar, then choose Light Table.

  2. Do any of the following:

    • Reorder slides: Drag a slide.

    • Edit a slide or return to your previous view (navigator or outline): Double-click a slide.

    • Change the size of the thumbnails: Drag the slider in the bottom-right corner of the window.

    • Hide skipped slides: Select the “Hide skipped slides” checkbox.

    • Show skipped slides: Deselect the “Hide skipped slides” checkbox. Thumbnails for skipped slides are dimmed.

View slides as text outlines

Outline view, which displays the title and bulleted text of each slide in the slide navigator, is most useful for quickly entering content to create a presentation because you can type bulleted text directly into the slide navigator. You can edit your presentation in the slide navigator as well, dragging bullets from one slide to another, or dragging them to a higher or lower level on the same slide.

  1. Click View View button in the toolbar, then choose Outline.

  2. Do any of the following:

    • Change the font size: Choose Keynote > Preferences (from the Keynote menu at the top of your screen), then click General at the top of the Preferences window. Click the Outline View Font pop-up menu, then choose a font size.

    • Print the outline view: Choose File > Print (from the Print menu at the top of your screen). In the Print dialog, select Outline.

Published Date: May 2, 2017
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