Keynote for Mac: Save a presentation in another format

This article has been archived and is no longer updated by Apple.
Save a presentation in another format

You can export a Keynote presentation to save a copy of it in another format–PDF, Microsoft PowerPoint, QuickTime, HTML, Images, or Keynote '09. Exporting a presentation is useful when you’re sending the presentation to others who may use different software from you. Any changes made to the exported presentation don’t affect the original.

Export to another format

  1. Specify settings for the format:

    • PDF: Each slide appears on its own page of the PDF. Select the checkbox next to presenter notes and skipped slides if you want to print them. If you select “Print each stage of builds,” each build is printed on its own page, in the same order as they appear in the presentation.

      Click the Image Quality pop-up menu, then choose an image quality (the higher the image quality, the larger the file size of the exported copy).

    • PowerPoint: To set a password, select the “Require password to open” checkbox, then enter the requested information. Click the disclosure triangle next to Advanced Options, then choose a PowerPoint format for the file.

    • QuickTime: If you recorded a narration, you can click the Playback pop-up menu, then choose Slideshow Recording. Otherwise, your presentation is self-playing and advances to the next slide or build according to the time intervals you enter. If you have an animation that is set to advance following a previous build or transition, it’s not affected by the time interval you enter.

      Click the Format pop-up menu, then choose a format. To set a custom format, click Custom at the bottom of the menu.

    • HTML: Open the index.html file to open your presentation in a web browser. Animations and builds are also exported with your presentation.

    • Images: Choose the slides you want to export as images, and select an image format for your slides. The higher quality the image, the larger the file size.

    • Keynote '09: To set a password, select the “Require password to open” checkbox, then enter the requested information.

    Note: If the original file has a password, it applies to the copy as well, and recipients must know the password to open the copy. You can keep the original password or assign a different password to the copy. Not all formats can be password protected.

  2. Click Next, then type a name for the presentation.

    The filename extension (.pdf or .ppt, for example) is automatically appended to the presentation name.

  3. Enter one or more tags (optional).

  4. Click the Where pop-up menu, choose where to save the presentation, then click Export.

    To see more locations, click the arrow button next to the Save As field.

Published Date: Jun 15, 2017
Helpful?