Mail (Mavericks): Manage messages using rules

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Manage messages using rules

Set up rules to automatically perform actions, such as file, forward, or highlight messages.

If you use iCloud Documents & Data, your rules are available on your other Mac computers (with OS X v10.8 or later) that have iCloud Documents & Data turned on. Files attached to rules, such as sound files or scripts, aren’t available.

About email accounts

Create rules

  1. Choose Mail > Preferences, then click Rules.

    To review an example of a rule, select a provided rule, then click Edit. To close the rule, click Cancel.

  2. Click Add Rule, then type a name for the rule.
  3. Indicate whether any one or all of the conditions must be true for the rule to be applied to a message.
  4. Specify the conditions.

    To use different header fields in conditions, choose Edit Header List from the first pop-up menu. To add your own header, click Add (+) in the Message Headers window.

  5. Choose actions to perform on messages that meet the conditions. To specify multiple actions, click Add (+).

If you have multiple rules, they’re applied in the order in which they appear in the list of rules. Drag a rule up or down in the list to change its order.

Apply rules

  • To apply rules to messages in mailboxes, select the messages, then choose Message > Apply Rules.
  • When you disable an account, rules applied to the account’s mailboxes are also disabled; you must enable the rules again after you reenable the account
  • Mail stops applying rules when the Stop Evaluating Rules action is used, or when a message is transferred to another mailbox by rules used on a server or on a computer or device synced to your computer.
Published Date: Oct 20, 2015
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