OS X Mavericks: Substitute text in documents

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Replace or substitute text in documents

In many OS X apps, you can automatically replace text with other text, and convert quotation marks, hyphens, and Internet addresses to typographical quotation marks, em dashes, and clickable links.

Use text replacement

Automatically replace certain text with other text or symbols. For example, replace “(c)” with ©.

Specify text replacements:
Choose Edit > Substitutions > Show Substitutions, then click Text Preferences. In the Text pane of Keyboard preferences, click Add (+), then type the text to replace (such as “teh”) in the Replace column, and its replacement (such as “the”) in the With column.
Set an app to always use text replacement:
In a document, choose Edit > Substitutions, then choose Text Replacement (a checkmark shows it’s on). To turn it off, choose the command again.
Apply text replacement to existing text:
To use it in part of a document, select the text, choose Edit > Substitutions > Show Substitutions, select Text Replacement, then click Replace in Selection. To use text replacement in the entire document, click Replace All.

Use smart quotes and dashes

Automatically convert double hyphens (--) into em dashes (—), and straight quotation marks into typographical (“curly”) ones.

Set an app to always use smart quotes and dashes:
In a document, choose Edit > Substitutions, then choose Smart Quotes and Smart Dashes (checkmarks show they’re on). To turn them off, choose the commands again.
Apply smart quotes and dashes to existing text:
To use them in part of a document, select the text, choose Edit > Substitutions > Show Substitutions, select Smart Dashes and Smart Quotes, then click Replace in Selection. To use them in the entire document, click Replace All.
Choose a style for smart quotes:
In a document, choose Edit > Substitutions > Show Substitutions, select Smart Quotes, then choose styles from the pop-up menus.

You can set a default style for smart quotes for all OS X apps that use them in the Text pane of Keyboard preferences.

Use smart links

Automatically convert URLs or other strings into clickable links. For example, “www.apple.com” is converted into a link that opens that website. Or “mailto:annejohnson1@me.com” is converted into a link that creates an email message for Anne Johnson.

Set an app to always use smart links:
In a document, choose Edit > Substitutions, then choose Smart Links (a checkmark shows it’s on). To turn it off, choose the command again.
Apply smart links to existing text:
To use them in part of a document, select the text, choose Edit > Substitutions > Show Substitutions, select Smart Links, then click Replace in Selection. To use them in the entire document, click Replace All.
Published Date: Oct 20, 2015
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