Calendar for Mac: Reply to event or calendar invitations

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Reply to event or calendar invitations

You can reply to an event invitation or a shared calendar invitation in Calendar. You may also be able to reply via email or in a notification. If the invitation is for an event or a shared calendar in a calendar account that’s set up on your other devices, you can also reply to the event using any of those devices. If the invitation is for an event or a shared calendar in an iCloud account, you can also reply using iCloud Calendar on iCloud.com.

If you selected “Badge app icon” in Notifications preferences, the Calendar icon in the Dock has a red badge that shows how many pending notifications you have for invitations and changes to events and shared calendars.

Reply to an invitation received in Calendar

  1. Click the Notifications button in the Calendar toolbar, then click New.

    A number on the Notifications button shows how many new notifications you have for invitations and changes to events and shared calendars. If no number appears on the button, you only have notifications for suggested events found in apps (see Add an event found in an app). The button doesn’t appear if you have no notifications.

    A circled gray number next to a calendar name in the calendar list shows how many new notifications you have for that calendar.

  2. Do one of the following:

    • For an event invitation: Click Accept, Decline, or Maybe.

    • For an unwanted invitation from an unknown sender: Click Report Junk.

    • For a shared calendar invitation: Click Join Calendar or Decline.

Reply to an invitation received in a Calendar notification

  • In a notification with buttons: For an event invitation, click Close or Accept, or click Close or View. For a calendar invitation, click Close or Join.

    Notification alerts for Calendar invitations have buttons on the right: Close and Accept or Close and View for an event, and Close and Join for a shared calendar

    You can also click the left side of the notification to reply in Calendar.

  • In a notification without buttons: Click the notification, then reply in Calendar.

    Notification banners for Calendar invitations don’t have buttons on the right
  • In Notification Center: Click Notifications at the top of Notification Center, click the notification, then reply in Calendar.

    Calendar event notification and shared calendar notification in Notification Center

You can turn off all notifications for calendar events and shared calendars in Alerts preferences. You can change other notification options in Notifications preferences.

Note: For events in an iCloud calendar, you also receive an invitation in Mail, so you may see both a Calendar notification and a Mail notification.

Reply to an event invitation received in Mail

Do one of the following:

  • Click Accept, Decline, or Maybe in the email.

  • Open the event attachment to add the event to Calendar. Then, in Calendar, click the Notifications button in the toolbar, click New, then click Accept, Decline, or Maybe.

Add invitations received in Mail to Calendar automatically

You can control whether calendar invitations received in Mail are added to your calendar automatically.

  • In Mail, choose Mail > Preferences, click General, click the Add invitations to Calendar pop-up menu, then choose Automatically or Never.

Propose a new time

After receiving an event invitation, you can propose a new time to the event organizer. You can propose a new time before or after replying to the invitation.

  • In Day or Week view, drag the event to a new time.

  • In Week or Month view, drag the event to a new day.

  • If the event is on a calendar service that tracks availability and lets you add a comment to the organizer, you can double-click or force click the event, click Propose a New Time in the event info window, then select one of the listed new times.

How the organizer is notified about your proposed time change depends on the type of calendar service.

  • iCloud and most other services: You’re offered the option to send the organizer an email.

  • Recent Exchange services and some CalDAV services: The organizer can click the Notifications button in the toolbar, click New, then find your proposal in the notifications list. A Calendar notification may also appear in the upper-right corner of the organizer’s screen, depending on the organizer’s Calendar settings in Notifications preferences.

  • Some Exchange and CalDAV services: An email is sent automatically to the organizer.

Change your reply to an invitation

  1. Click the Notifications button in the Calendar toolbar, then click Replied.

  2. Find the invitation in the notifications list, then click a button in the invitation to change your reply.

You can also change your reply in the event info window. To do so, double-click or force click the event, click the My Status pop-up menu in the event info window, then choose a status. (You can also select the event, then use the Touch Bar.)

If your declined events disappear from Calendar, and you want to see them again, choose View > Show Declined Events.

SEE ALSO Use Notification CenterUse the Touch Bar
Published Date: Apr 3, 2017
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