Calendar for Mac: Add, modify, or delete Calendar events

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Add, modify, or delete Calendar events

Use the Calendar app to schedule meetings, appointments, family activities, and other events.

Info window for an event with details hidden (on the left), and the same event’s info window with duration details showing (on the right)

Add an event

  1. Do any of the following:

    • In Day or Week view, drag from the event’s start time to its end time, then enter a title and other event details in the event window. You can also double-click at a time or in the All-Day section at the top, then fill in the event window.

    • In Month view, double-click a day, then enter a name and duration in the title field, such as “Dinner at 6-7.” As you type, a suggestion appears with the name and duration split into separate fields. Select the suggestion to use it, or press Esc to ignore it.

    As you enter an event name using any of these methods, suggestions appear based on existing events. Select a suggestion to fill in event details such as location and invitees from the existing event’s details. To reuse event details for an event at a new time, enter a different time before entering the event name.

  2. Add or change event details. For more information, see Modify an event.

Add an event using natural language

Quickly create events in Calendar by entering the name and other event details using natural language.

  • Create a new event: Click the Add button , then describe your event. For example, enter “Party Feb 6,” “Soccer Game on Saturday from 11am-1pm,” “Breakfast with Jon,” or “Vacation in Bahamas Mon-Fri.”

    As you enter an event name, suggestions based on previously entered events may appear. Choosing a suggestion fills in event details such as location and invitees using the previous event’s details.

    You can enter “breakfast” or “morning” to start it at 9 a.m., “lunch” or “noon” to start it at 12 p.m., or “dinner” or “night” to start it at 8 p.m.

    To create the event in a calendar other than the default, click and hold the Add button . You can change your default calendar in General preferences.

    Ask Siri. Say something like: “Set up lunch on Thursday with Rachel, Guillermo, and Nisha.” Learn more about Siri.

  • Copy details from a previous event: Double-click an event whose details you want to replace, or force click the event. Select the title, start typing the same title as the event whose details you want to copy, then choose the event to copy from the suggestions list.

    If you copy an event while using Month view, the time of the event is also copied.

Events written in natural language can also be detected in Mail, Safari, and other apps. For more information, see Use events, contacts, and other items found in emails and Detect dates, contacts, and more in documents.

Add an event found in an app

Event details from known providers that you receive in other apps, such as Mail, automatically appear in Calendar as suggested events. They’re placed in the Found in Apps calendar, which is located in the Other section of the calendar list. For example, a suggested event appears when you receive a Mail message containing details about a flight, restaurant reservation, car rental, or similar event from a known provider such as Expedia, Open Table, or Hertz.

To confirm a suggested event, simply add it to another calendar in the list.

The Calendar event window for an event found in an app, such as Mail
  1. Find the suggested event in your Found in Apps calendar by doing one of the following:

    • On your calendar: Look for the suggested event at the proposed date and time, then double-click the event, or force click it, to open its info window. If you don’t see the suggested event, you can search for it.

    • In the notifications list: Click the Notifications button  in the toolbar, click New at the top of the notifications list, then find the suggested event under Found in Apps.

  2. Add the suggested event to another calendar, or remove it, by doing one of the following:

    • Add it to your default calendar: Click Add to Calendar.

    • Add it to another calendar using the event info window: Click the pop-up menu in the upper-right corner of the window, then choose a calendar.

    • Add it to another calendar using the notifications list: Click and hold Add to Calendar, then choose a calendar.

    • Remove it: Click Ignore.

You can show or hide the Found in Apps calendar by changing a setting in General preferences.

Modify an event

To change the event’s start or end time, you can drag the top or bottom edge of the event. You can also drag the left or right edge of all-day events.

To change the event’s date or time, drag an event to another day or time. You can also drag the event to the small calendar in the bottom left of the calendar list. To view the calendar list, choose View > Show Calendar List.

Delete an event

  • Select the event, then press the Delete key.

If you use Handoff, you can switch between your Mac and other devices while creating, modifying, or viewing events and calendars. To open an event handed off to your Mac, click the Handoff Calendar icon that appears at the left side of the Dock.

Last Modified: Sep 22, 2016

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