OS X Mountain Lion: Quickly process PDF files

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Quickly process PDF files

The items in the Print dialog’s PDF pop-up menu create a PDF file and then perform an action on it, such as sending it in an email message. You can use the items that are already there or add your own items.

An alias for the item is saved in the PDF Services folder in your Library folder.

Quickly process a PDF file

With Automator, you can create a print plug-in, which is a workflow that performs a series of actions to your PDF file, such as applying a Quartz filter, encrypting it, or adding a watermark. To create a print plug-in in Automator, choose File > New and select Print Plugin.

  1. Open the document to process.
  2. Choose File > Print.
  3. Choose your plug-in from the PDF pop-up menu.

    Your document is converted to a PDF file, and then the PDF file is immediately opened by your plug-in.

Add an item to the PDF pop-up menu

You can add your own items, such as apps and AppleScript scripts, to the PDF pop-up menu. For example, you can add an AppleScript script that applies a Quartz filter to a PDF file, or you can add an application that opens the PDF file immediately after it’s created.

If you create a Print workflow plug-in in Automator, that plug-in is added automatically. For more information, see this help topic:

Process PDF files from the print dialog

  1. Choose File > Print.
  2. Choose Edit Menu from the PDF pop-up menu.
  3. Click Add (+) and select the item you want to add.

    For example, if you want to open a newly created PDF file in Adobe Acrobat, select Adobe Acrobat. If you’ve created an AppleScript script that applies a Quartz filter to a document, choose that script.

Published Date: Sep 4, 2015