OS X Mountain Lion: Connect to a printer shared by a Windows computer

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Connect to a printer shared by a Windows computer

You can print to a printer connected to a Windows computer. The printer’s owner must set it up to be shared and use only the following characters in the name of the printer and computer: A-Z, a-z, 0-9, !, $, *, (, ), _, +, -, ‘, and . (period).

To add a shared Windows printer to your list of available printers, you need to know the printer’s workgroup name and (if necessary) the user name and password.

  1. Open a document to print, and then choose File > Print.
  2. Choose Add Printer from the Printer pop-up menu, and then click Windows.

    A network browser appears, listing the Windows workgroups on your network.

  3. Select the printer from the network browser.

    To locate the printer in the browser, click the workgroup, and then click print server (the computer that’s sharing the printer). If prompted, enter the user name and password for the print server.

  4. Choose the printer software appropriate for the shared printer from the Use pop-up menu.

    Be sure to choose the correct printer model for the printer you’re using. For more information, see the documentation that came with the printer. If you have an HP PCL-compatible printer that’s not listed, choose the printer model that most closely matches your printer.

  5. Click Add.

If you can’t add the Windows printer you want, the printer software your Mac has for it may not support printing to a shared Windows computer. Update the printer software on your Mac, or ask for your network administrator’s help.

Change or update printer software

Published Date: Oct 20, 2015