OS X Mountain Lion: Create and save documents

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Create and save documents

You can create a new document or save a document at any time. Many apps save your documents automatically as you work. If your app doesn’t autosave, it’s a good idea to save documents frequently as you work.

Create a document

In the app, choose File > New.

The menu command may include the item you’re creating, such as New Database or New Spreadsheet.

Save a document

In apps that autosave documents, you only need to manually save the document once. After that, the app autosaves the document as you make changes. However, you can choose File > Save at any time to save a specific version.

In some apps, such as TextEdit and Preview, you can save documents directly to iCloud so that you have your current documents on all devices that are set up with the same iCloud account. To save documents to iCloud, the iCloud Documents & Data service must be turned on.

Use the iCloud Documents & Data service

  1. Choose File > Save, and then enter a name for the document.
  2. Choose where you want to save it from the Where menu.

    You can choose iCloud or a folder on your Mac. If you don’t see the folder where you want to save the document, click the downward-pointing triangle.

  3. Set any other available options, such as the file format or whether to show the filename extension.
  4. Click Save.

If you save your document to iCloud, it can still be opened and edited even when you’re not connected to the Internet.

Save a copy of an existing document

In most apps, the File menu has either a Duplicate or Save As command to let you save a copy of a document. Do one of the following:

  • Choose File > Duplicate to open a copy of the document, and then choose File > Save to give the copy its own name.

    Both copies remain open so you can continue working in either one.

  • Choose File > Save As, and then give the new document a different name.

    The original closes, and the copy remains open.

Move a saved document to iCloud

Some apps, such as TextEdit and Preview, let you save documents directly to iCloud or move saved documents from your Mac to iCloud. To move documents to iCloud, the iCloud Documents & Data service must be turned on.

Use the iCloud Documents & Data service

  1. With the document open, choose File > Move To.
  2. Choose iCloud from the pop- up menu, and then click Move.

iCloud documents are available on all devices that are set up with iCloud. You can open and edit documents, even when you’re not connected to the Internet.

If you can’t save a document to iCloud

If you can’t save a new or edited document to iCloud, your iCloud storage space might be full. The saved document will stay on your Mac and be sent to iCloud when space becomes available.

To free up space, delete documents from iCloud. Or, you can buy more storage space. For more information, see this help topic:

Manage iCloud storage

Remove a document from iCloud

You can move a document from iCloud to a folder on your Mac. Removing a document from iCloud deletes it from iCloud and from your other devices that are set up with iCloud.

  1. With the document open, choose File > Move To.
  2. Choose a folder on your Mac, and then click Move.

The document is deleted from iCloud and moved to your Mac.

Browse and revert to earlier versions of documents

Some apps let you browse and revert to earlier versions of documents that have been autosaved. For example, in TextEdit, hold the pointer to the right of the document’s title, click the downward-facing arrow, and then choose Browse All Versions.

Published Date: Sep 4, 2015
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