Creating a PDF of your document is a great choice for sharing layout-based documents with others. These include brochures, flyers, and manuals that have lots of illustrations. PDFs are also a good choice if you don't want others to be able change the content, format, or fonts of your document.
If you want your document to reflow when switching the orientation of their device, consider exporting as a reflowable ePub file. You can't edit exported PDF or ePub files, so keep your original document if you think you might need to make additional edits later.
If you want to work together on a document in real time, invite other people to collaborate with you.
On your Mac
- To share your document as a PDF with someone else, open your document and choose Share > Send a Copy. Choose how you want to send the PDF, then click PDF. Select any special settings you want to apply to the PDF, then click Next.
- To save a PDF to your Mac or to iCloud Drive, choose File > Export To > PDF. Select any special settings you want to apply to the PDF, then click Next. Choose a location, then click Export.
On your iPhone, iPad, or iPod touch
Open your document, tap , then tap Export. Tap PDF, then do any of the following:
- To share the PDF with someone, tap an AirDrop user, or tap Mail to send the PDF using email.
- To save the PDF to your device or to iCloud Drive, tap Save to Files, choose a location for the PDF, then tap Add. When you save the PDF to iCloud Drive or your iOS device, you can access it using the Files app.
You can also preview the PDF and mark it up before sharing or saving it. For example, you might want to sign a PDF of your document before sending it to someone.
- Open your document, then tap .
- Tap Export, then tap PDF.
- Tap Create PDF. The PDF opens on your device.
- Tap to mark up the PDF.
- To save the PDF, tap Done, tap Save File To, then choose a location for the PDF.
- To share the PDF with someone, tap , then choose how you want to share it.
You can create a PDF of your document, then share or save it using Pages, Numbers, or Keynote for iCloud.
- To share the PDF with someone, Control-click click the document in the document manager, then choose Send a Copy. Click PDF, then click Email.
- To save your document as a PDF to your device, Control-click the document in the document manager. Choose Download a Copy, then click PDF.
Add a password
You can require a password to view a PDF you've created. When creating the PDF in Pages, Numbers, and Keynote for Mac, select the “Require password to open” checkbox, then enter a password. Anyone who tries to open the PDF will have to enter that password. If your document already has a password and you want a different one for the PDF, click Change Password and enter a new password.
To password-protect a PDF in Pages, Numbers, and Keynote for iOS and iCloud, you'll need to password-protect the document itself before you create the PDF.
- On your iPhone, iPad, or iPod touch, with the document open tap , tap Set Password, enter the requested information, then tap Done.
- On iCloud.com, with the document open, click , then choose Set Password. Enter the requested information, then click Set Password.
Choose the image quality
In Pages, Numbers, and Keynote for Mac, you can choose the image quality of the PDF. Select a different setting from the Image Quality pop-up menu. The higher the image quality, the larger the file size of the exported copy.
Special settings for Numbers and Keynote
Numbers and Keynote offer additional options when creating a PDF:
- In Numbers for Mac and iOS, choose a Page Layout option to make sure your tables fit on each page of the PDF.
- In Keynote for Mac, each slide appears as its own page in the PDF. You can choose to include any additional content in the PDF when you export your slideshow:
- If your presentation includes presenter notes and you want to include them in the PDF, select “Include presenter notes.”
- If your presentation has any skipped slides that you want to include in the PDF, select “Include skipped slides.”
- If your presentation has object animations and you want each stage of a build to appear on its own page, select “Print each stage of builds.” Build stages appear in the same order in the PDF as they appear in the presentation.