Use Pages, Numbers, and Keynote with Box

Collaborate with others in real time on iWork documents stored in Box. You can also preview, edit, and create new iWork documents online at box.com.

Here's what you need

With these Apple devices and software versions, you can use iWork collaboration with Box:

With these browser versions, you can collaborate online:

  • Safari 9 or later, or Google Chrome 50 or later for your Mac
  • Internet Explorer 11 or later, or Google Chrome 50 or later for your Windows PC

Get started

  1. Visit box.com and sign up for a personal1 Box account. Already have one? If so, go to the next step.
  2. If you have a personal account, sign in, then click or tap your initials in the top-right corner of the browser. Select Account Settings, then choose Integrations. 
    For enterprise accounts, Box Enterprise Admins can access Integrations settings in the Admin Console > Settings > Apps.
  3. To turn on iWork collaboration, select iWork Collaboration.
  4. To preview iWork documents online in Box, select iWork Previews.

1 To use iWork collaboration with a Box enterprise account, iWork collaboration must be turned on by your organization.

Collaborate on a Document

Once you set up Box and turn on iWork collaboration, you can automatically edit with others in real time on any iWork document that's already stored in Box.

  1. To start collaborating on a new document, move or save your document into Box:
    • On Mac, drag your document to the Box folder in the Finder sidebar. If Box isn't in the Finder sidebar, open the Box app from the Applications folder.
    • On your iOS device, move or copy your document into Box using either the document manager in Pages, Numbers, or Keynote or the Files app
    • Online in your Box account, sign in to your account, then drag the document to the All Files screen. Or, click Upload, choose File, then choose the document.
  2. Then, invite people to collaborate with:
    • On a Mac or online in Box, click Collaborate icon, then invite people via box.com. 
    • On iOS, tap More options icon, tap Collaborate With Others, then invite people.
  3. After you've started collaborating, you can manage the document: 
    • To see who is currently editing the document, click or tap Collaboration icon with a check mark.
    • To set restrictions for who can view and make changes to your document, click or tap Collaboration icon with a check mark, then tap Share Settings.

Edit when you’re offline

On your Mac, if you go offline when the document is open, you can continue to edit. When you reconnect, your edits are automatically incorporated into the document. If other participants have edited the document while you’re offline, a copy of the document might be created in the same folder as the original. 

On your iPhone, iPad, or iPod touch, you can’t edit collaborative documents while you’re offline. If you go offline, you'll be prompted to save a copy locally on your device. When you are back online, you can either upload the local copy to Box or copy the changes from the local copy and paste them into the original document.

Preview, edit, and create iWork documents online in Box

You can preview, edit, and create new iWork documents within a browser when signed in to your Box account.2 From the Files and Folders screen, here's what you can do:

  • To preview an iWork document online in Box, select the document. 
  • To edit an iWork document online in Box, select the document, select Open in the toolbar, then choose Pages, Numbers, or Keynote on the Web.
  • To create a new iWork document online in Box, click New. Then, choose a Pages document, Numbers spreadsheet, or Keynote presentation.

2 You can open a document of up to 1 GB on box.com. If your document is larger than 1 GB, use Pages, Numbers, or Keynote for Mac or iOS to reduce its size before trying to open it on box.com.

Learn more

Terms and privacy

While using iWork collaboration or viewing an iWork preview or document on the web, your files will be temporarily stored on secure Apple servers.

Your use of the iWork applications is subject to Apple's iWork on the Web Terms of Service and Privacy Policy.

If you have a personal Box account, you can turn off Box collaboration and previews on the Integrations tab of your Account Settings. If you have a Box enterprise account, please contact your organization.

Information about products not manufactured by Apple, or independent websites not controlled or tested by Apple, is provided without recommendation or endorsement. Apple assumes no responsibility with regard to the selection, performance, or use of third-party websites or products. Apple makes no representations regarding third-party website accuracy or reliability. Risks are inherent in the use of the Internet. Contact the vendor for additional information. Other company and product names may be trademarks of their respective owners.

Published Date: Thu Jun 14 18:06:03 GMT 2018