Use Touch ID to open your iWork documents

You can open a password-protected Pages, Numbers, or Keynote document with Touch ID instead typing.

When you create documents in iWork, you can require a password for users to open the file. If your iPhone, iPad, or Mac has Touch ID, you can use Touch ID instead of typing in the password. And if you have an iPhone X, Face ID can open your password-protected documents.

Before you can use Touch ID to unlock password-protected documents, you must set it up on your iPhone 5s or later, iPad Pro, iPad Air 2, or iPad mini 3 or later, or on your MacBook Pro with Touch Bar.
 


Open password-protected documents with Touch ID

When you open a password-protected document for the first time, you need to enter the document's text password. If your iPhone, iPad, or Mac has Touch ID set up, you also see the “Open with Touch ID” option turned on. 

The next time you open this document, you can use Touch ID: Lightly touch your iOS device's Home button or the Touch ID (power button) on your Mac. If the document doesn't open, make sure you're using the correct finger and that your hands are clean and dry. You can also enter the document's password to open it.

Set up Touch ID to open password-protected documents on your Mac

Pages, Numbers, and Keynote use Touch ID by default if your Mac supports Touch ID and it's been set up.

If you're asked for a password when opening a document and don't see the Touch ID option, set up Touch ID for use with your iWork apps:

  1. Open Pages, then choose Pages > Preferences
  2. Select Use Touch ID. If you can't select Use Touch ID because it's missing or grayed out, make sure you're on a Mac that supports Touch ID and has it set up.
  3. Repeat the process for Numbers and Keynote.

If you're using an iPhone or iPad that supports Touch ID, the ability to use Touch ID to open password-protected documents is always on, and you don't need to set it up as you do on a Mac.

Add a password to a document and use Touch ID

If your document isn't password protected, you must first set up a text password. 

On your iPhone or iPad

Tap more icon, then tap Set Password. Enter your password in the Password and Verify fields, then add a Password Hint to help you remember your text password in case you forget it. Make sure that “Open with Touch ID” is turned on, then tap Done. The next time you open this document, you can use Touch ID instead of typing the document's password.

On your Mac

Open the document, then choose File > Set Password. Enter your password in the Password and Verify fields, then add a Password Hint to help you remember your text password in case you forget it. Make sure that “Open with Touch ID” is turned on, then click Set Password. The next time you open this document, you can use Touch ID instead of typing the document's password.

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