Restore previous versions of iWork documents

If you have iCloud Drive turned on for Pages, Numbers, and Keynote, versions of your documents across all devices are saved periodically as you work on them. Use these steps to get a previous version of a Pages, Numbers, or Keynote document.

Make sure you've turned iCloud Drive on for Pages, Numbers, and Keynote:

  • On your iPhone, iPad, or iPod touch, tap Settings >[your name] > iCloud, then turn on iCloud Drive. Make sure Pages, Numbers, and Keynote are turned on.
  • On your Mac, go to  > System Preferences > iCloud, then click Options next to iCloud Drive. Make sure Pages, Numbers, and Keynote are checked, then click Done. 

If you don't have iCloud Drive turned on, you can still see past versions of a document on your Mac, but you will only see changes made to your document from your Mac.

Restore a document from your iPhone, iPad, or iPod touch

  1. Tap Browse in the document manager, then tap iCloud Drive in the Browse menu. 
  2. Tap Select, then tap the document you want to restore. A checkmark appears on it. 
  3. On iPhone and iPod touch, tap . On iPad, tap Versions.
  4. Select the version of the document you want to view.
  5. To preview the version, tap Preview. You can search for text and copy text and objects from a previewed version, but you can't edit in the preview.
  6. If you want to restore your document to this version, tap Restore.
    If you don't want to restore to this version, but you want to save it as a separate copy, tap Save a Copy.
    If you want to return to the current version, tap Close.

Your document is replaced with the version you selected. To undo these changes or to restore a different version of your document, repeat the steps.

Restore a document from your Mac

  1. Open the file you want to restore.
  2. Click File > Revert To > Browse All Versions.
  3. Use the arrows on the right to scroll through past versions of your document. You can see when the version was made on the timeline along the right side of your screen. Click on a version and scroll to explore the document.
  4. Do any of the following:
    • If you want to restore your document to this version, click Restore.
    • If you don't want to restore to this version, but you want to save it as a separate copy, hold down the Option key on the keyboard, then click Restore a Copy. The app will open a copy of that version in a new window.
    • If you want to return to the current version, click Done.

Your document is replaced with the version you selected. To undo these changes or to restore a different version of your document, repeat the steps.

Restore a document from iWork for iCloud

To work with an earlier version of a document on iCloud.com, use these steps from a web browser on your Mac or PC.

  1. Sign in to iCloud.com.
  2. Click the Pages, Numbers, or Keynote icon.
  3. Open your document.
  4. Click , then choose Browse All Versions.
  5. To preview a past version, select that version of the document, then click Preview. iCloud launches a new browser tab or window with a preview of the document you selected.
  6. If you want to restore your document to this version, click Restore.
    If you don't want to restore to this version, but you want to save it as a separate copy, open the Preview then choose  > Download a Copy. 
    If you don't want to use this version, close the tab or window.

Your document is replaced with the version you selected. To undo these changes or to restore a different version of your document, repeat the steps.

Learn more

If the document is shared with others, anyone with editing permission can copy and restore only the versions created after you shared the document. 

If you add a password to a document, or change an existing password, it applies only to that version of the document and to subsequent versions.

If the document is shared, to prevent others from restoring an unprotected version of the document or a version with an older password, stop sharing the document, add a unique password to it, then share the document again.

Moving a document outside of its related app folder (like to the top level of your iCloud Drive folder) might prevent you from being able to restore to a past version. Moving a document might also prevent others from viewing or editing the document if you're sharing it from iCloud.

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