How to export and import text substitutions on your Mac

If you have text substitutions that you want to use in another macOS user account, you can export them from one account and import them in another. 

This article has been archived and is no longer updated by Apple.

Follow these steps to export the text substitutions you created for commonly used symbols or phrases, then import them in another user account.

Export your existing text substitutions

  1. Choose Apple menu () > System Preferences, then click Keyboard. 
  2. Click the Text tab, then select the shortcuts that you want to export. To select them all, choose Edit > Select All.
  3. Drag the selected shortcuts to the desktop. This creates a file named Text Substitutions.plist.
  4. Copy the .plist file to an external drive. If the other user account is on this Mac, you can copy the file to /Users/Shared instead.

Then import the substitutions in the other account

  1. Log in to the other user account.
  2. Choose Apple menu () > System Preferences, then click Keyboard.
  3. Click the Text tab.
  4. Drag the Text Substitutions.plist file to the shortcuts area of the Text tab.
  5. Close the System Preferences window.
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