Sharing links to iWork documents in iCloud

Learn about sharing links to documents in iCloud.

Share a link

If your document is in iCloud, you can share a link to it with others. 

  1. Open your document in Pages, Keynote, or Numbers on your Mac, iPhone, iPad, or iPod touch.
  2. Tap or click Share share button in the toolbar.
  3. Choose "Share Link via iCloud." Then, choose a sharing option: Mail, Message, Twitter, Facebook, AirDrop, or Copy (depending on what your Mac or device supports).
  4. Provide the necessary information for the sharing option (such as an email address). If you aren’t signed in to your account, you'll be asked to sign in before continuing.

If you're having trouble sharing a link, follow the steps below.

  1. Be sure your Mac or iOS device is connected to the Internet. 
  2. Confirm that iCloud is set up. To set up iCloud, follow the instructions in the iCloud setup guide.
  3. Check the size of the document. If it's larger than 1GB, you won't be able to share it. Reduce the document’s size, and then try sharing it again.

Shared documents can now easily be previewed in iOS and Android browsers. 

If you want to share a document larger than 1GB or a Pages document with change tracking, send a copy of the document as an attachment instead of sharing a link to it. 

Send a copy

To send a copy:

  1. Tap or click Share share button in the toolbar.
  2. Choose "Send a Copy." Then, choose a sending method: Message, Mail, iTunes, WebDav, or AirDrop (depending on what your Mac or device supports).
  3. If you haven’t saved the document on your Mac yet, a Save dialog appears. Choose the format and settings for the document. Some file types offer choices for image quality, format options, or passwords.
  4. Click Next.
  5. Provide the necessary information for the sending method (such as an email address). If you aren’t signed in to a Messages or Mail account, you'll be asked to sign in before continuing.

Note: For AirDrop, recipients might need to accept the file before the document is transferred to them.

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