Import and export different file formats with Pages

Learn which file formats you can use with Pages.

Pages for iOS

Pages for iOS lets you open, work on, and share your files from your iPhone, iPad, or iPod touch, even if you worked on them outside of Pages. 

Pages for iOS can open

  • Pages ’06 or later
  • Microsoft Word - Office Open XML (.docx) and Office 97 or later (.doc)
  • Plain Text files (.txt)

Pages for iOS can export

  • PDF
  • Word
  • ePub
  • Pages

Open a file in Pages for iOS

You can open a file in the Pages for iOS app on your iPhone, iPad, or iPod touch by selecting a file from the document manager when the app opens. To open a file from a different app, go to the other app and select the attachement. When it opens, tap the file then tap . Tap Copy to Pages. 

After the file imports, you might get a message that the file was last edited in an app other than the most recent version of Pages for iOS. On your iPhone or iPod Touch, tap View Details to see what changes might have been made to your document. If you're using an iPad, the changes appear in the original message.

Export a file from Pages for iOS

A document in Pages for iOS remains as a .pages file until you want to send it. Follow these steps to send a document in a specific file format:

  1. From the document manager, tap .
  2. Tap "Send a Copy."
  3. Select the document you want to send.
  4. Choose a format to send your document in.
  5. Choose how you want to send your document (for example, Mail, Messages, or iTunes).
  6. Complete the sending process you selected.

Work with .rtf files on your iPhone, iPad, or iPod touch

To work with Rich Text Format (.rtf) documents, save the file to another third-party text editor from the App Store. Then, copy and paste the content into a new Pages document. Pages might not retain more advanced formatting from your RTF document, such as tables.

Pages for Mac

Pages for Mac makes it easy to import and work with your files, even if you worked on them outside of Pages.

Pages for Mac can open

  • Pages ’06 or later
  • Microsoft Word - Office Open XML (.docx) and Office 97 or later (.doc)
  • Plain Text files (.txt)
     

Pages for Mac can export

  • PDF
  • Word
  • Plain Text
  • ePub
  • Pages '09

Pages for Mac can only Send a Copy using Pages, PDF, Word, and ePub formats.

Import into Pages for Mac

To import any text document from Finder, right-click the file, then click "Open with... > Pages." If Pages is the only word processor on your Mac, you can simply double-click.

If you are already in the Pages for Mac app, choose File > Open, then click the file you want to work on. If a file is grayed out, it isn't in an acceptable format.

After you import the file, you might see warnings. Learn more about warnings you get when you open older versions of Pages.

Export from Pages for Mac

  1. Make sure you have the file you want to export open in Pages.
  2. Choose File > Export To, then select the format.
  3. From the Export Your Document window, you can choose a different format or set up any additional options. For example, you can select Image Quality for a PDF, or save a Word document in an older file format. You can also password protect your file.
  4. Click Next. 
  5. Enter a name for your file and select a folder to save it to.
  6. Click Export.

Make sure you save your file before closing. If you make any changes after exporting the file to a different format,  they only appear in the Pages file you are working in.

You can also click Share > Send a Copy to send a file in a specific format through Mail, Airdrop, Notes, Messages, or Reminders.

Work with .rtf files on your Mac

To work with Rich Text Format (.rtf) documents, open the content in TextEdit. Then, copy and paste the content from your RTF document into a new Pages document. Pages retains the formatting from your RTF document.

Pages for iCloud

Pages for iCloud lets you open, work on, and share your files from any Mac or PC on the Web. 

To work in Pages for iCloud, you must upgrade you iCloud account to use iCloud Drive. Using iWork with iCloud Drive keeps your documents up to date across your iPhone, iPad, iPod touch, Mac and PC. You can store your files so they're always accessible to you.

Pages for iCloud can upload

  • Pages ’06 or later
  • Microsoft Word - Office Open XML (.docx) and Office 97 or later (.doc)
  • Plain Text files (.txt)

 

Pages for iCloud can download

  • Pages
  • Microsoft Word (.docx only)
  • PDF
  • ePub

 

Upload a file to Pages for iCloud

If you have a file that you want to save to iCloud, and you don't want to turn on iCloud Drive on that Mac or PC, you can upload it through iCloud.com.

  1. Log into your iCloud account at iCloud.com.
  2. Click Pages.
  3. Drag the file you want to upload into document manager, or click , then choose Upload Document...
  4. Locate the file on your Mac or PC. Click Choose.
  5. Your file will appear in Pages for iCloud.

Download a copy of a file from Pages for iCloud

  1. Log into your iCloud account at iCloud.com.
  2. Click Pages.
  3. Right-click on the document you want to download. You can also click on .
  4. Choose Download a Copy...
  5. Click on the download format. The file will start downloading.

When downloading documents from Pages for iCloud, they always download in the most up to date version of the file format. For example, if you download as a Word file, it downloads as a .docx. 

Work with .rtf files with Pages for iCloud

To work with Rich Text Format (.rtf) documents, open the content in TextEdit or another text editing app available to you. Then, copy and paste the content from your RTF document into a new Pages for iCloud document. 

Learn more

  • Pages for Mac and Pages for iOS, and Pages for iCloud use the same file format. Documents you create or work on in Pages for Mac can be opened in Pages for iOS and vice versa.
  • You can update to current versions of Pages on your iPhone, iPad, or iPod touch, from the App Store. You can update to current versions of Pages for Mac from the Mac App Store.

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