Import and export different file formats with Keynote

Learn which file formats you can use with Keynote for Mac and Keynote for iOS.

Keynote for iOS

Keynote for iOS lets you open, work on, and share your files from your iPhone, iPad, or iPod touch, even if you worked on them outside of Keynote.

Keynote for iOS can open

  • Keynote '05 or later
  • Microsoft PowerPoint - Office Open XML (.pptx) and Office 97 or later (.ppt)

Keynote for iOS can export

  • Keynote
  • Microsoft PowerPoint (.pptx)
  • PDF

Open a file in Keynote for iOS

You can open a file in the Keynote for iOS app on your iPhone, iPad, or iPod touch by selecting a file from presentation manager when the app opens. To open a file from a different app, go to that app and select the attachement. When it opens, tap the file and then tap . Tap Copy to Keynote. 

After the file opens, you might get a message that the file was last edited in an app other than the most recent version of Keynote for iOS. On your iPhone or iPod Touch, tap View Details to see what changes might have been made to your document. If you're using an iPad, the changes appear in the original message.

Export a file from Keynote for iOS

A document in Keynote for iOS always remains a .keynote file. You can make a copy of the file in another format when you want to send it. Follow these steps to send a document in a specific file format:

  1. From the presentation manager, tap .
  2. Tap "Send a Copy."
  3. Select the document you want to send.
  4. Choose a format to send your document in.
  5. Choose how you want to send your document (for example, Mail, iTunes, or Messages).
  6. Complete the sending process you selected.

Keynote for Mac

Keynote for Mac makes it easy to import and work with your files, even if you worked on them outside of Keynote.

Keynote for Mac can import

  • Keynote '05 or later
  • Microsoft PowerPoint - Office Open XML (.pptx) and Office 97 or later (.ppt)

Keynote for Mac can export

  • Keynote
  • Microsoft PowerPoint (.pptx and .ppt)
  • PDF
  • QuickTime
  • HTML
  • Images

Keynote for Mac can only Send a Copy using Keynote, PDF, PowerPoint and QuickTime.

Import into Keynote for Mac

To import any PowerPoint presentation from Finder, right-click on the file, then click "Open with... > Keynote." If Keynote is the only presentation app on your Mac, you can simply double-click.

If you are already in the Keynote for Mac app, choose File > Open, then click on the file you want to work on. If a file is grayed out, it isn't in an acceptable format.

After you import the file, you might see warnings. Learn more about warnings you get when you open older versions of Keynote.

Export from Keynote for Mac

  1. Make sure you have the file you want to export open in Keynote.
  2. Choose File > Export To, then select the format.
  3. From the Export Your Presentation window, you can choose a different format or set up any additional options. For example, you can select Image Quality for a PDF, or save a PowerPoint in an older file format. You can also password protect your file.
  4. Click Next. 
  5. Enter a name for your file and select a folder to save it to.
  6. Click Export.

Make sure you save your file before closing. If you make any changes after exporting the file to a different format,  they only appear in the Keynote file you are working in.

You can also click Share > Send a Copy to send a file in a specific format through Mail, Airdrop, Notes, Messages, or Reminders.

Keynote for iCloud

Keynote for iCloud lets you open, work on, and share your files from any Mac or PC on the Web. 

To work in Keynote for iCloud, you must upgrade you iCloud account to use iCloud Drive. Using iWork with iCloud Drive keeps your documents up to date across your iPhone, iPad, iPod touch, Mac and PC. You can store your files so they're always accessible to you.

Keynote for iCloud can upload

  • Keynote '05 or later
  • Microsoft PowerPoint - Office Open XML (.pptx) and Office 97 or later (.ppt)
     

Keynote for iCloud can download

  • Keynote
  • Microsoft PowerPoint (.pptx only)
  • PDF

Upload a file to Keynote for iCloud

If you have a file that you want to save to iCloud, and you don't want to turn on iCloud Drive on that Mac or PC, you can upload it through iCloud.com.

  1. Log into your iCloud account at iCloud.com.
  2. Click Keynote.
  3. Drag the file you want to upload into presentation manager, or click , then choose Upload Presentation...
  4. Locate the file on your Mac or PC. Click Choose.
  5. Your file will appear in Keynote for iCloud.

Download a copy of a file from Keynote for iCloud

  1. Log into your iCloud account at iCloud.com.
  2. Click Keynote.
  3. Right-click on the document you want to download. You can also click on .
  4. Choose Download a Copy...
  5. Click on the download format. The file will start downloading.

When downloading documents from Keynote for iCloud, they always download in the most up to date version of the file format. For example, if you download as a PowerPoint file, it downloads as a .pptx rather than .ppt. 

Learn more

  • Keynote for Mac and Keynote for iOS use the same file format. Presentations you create or work on in Keynote for Mac you can open in Keynote for iOS and vice versa.
  • You can update to current versions of Keynote on your iPhone, iPad, or iPod touch, from the App Store. You can update to current versions of Keynote for Mac from the Mac App Store.

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