Use Mail on your Mac

Use the Mail app to compose, reply to, and sort email on your Mac. You can also add and mark up attachments.

Add your email account

If you don't have an email account set up, Mail prompts you to add your email account.

To add another account, choose Mail > Add Account from the menu bar in Mail. Or choose Apple () menu > System Preferences, click Internet Accounts, then click the type of account to add.

If necessary, Mail might ask you for additional settings. Learn more about how to add or remove email accounts.

Send and reply

Learn how to compose, reply to, and forward email.

Send new messages

  1. Click New Message the Compose button in the Mail toolbar, or choose File > New Message.
  2. Enter a name, email address, or group name in the "To" field. Mail gives suggestions based on your contacts and messages on your Mac and devices signed into iCloud.1
  3. Enter a subject for your message.
  4. Write your email in the body of the message. 
    • To add an attachment, drag an attachment to the body of the message, or choose File > Attach Files, choose an attachment, then click Choose.
    • To change your font and format, use the options at the top of the message window.
    • Beginning with macOS Mojave, it's even easier to add emoji to your messages. Just click emoji icon in the toolbar at the top of the message window, then choose emoji or other symbols from the character viewer.
  5. Send or save your message:
    • To send, click the Send button or choose Message > Send. 
    • To save your message as a draft for later, close the message, then click Save.

Reply and forward

  • To reply to a single person, click Reply the Reply button, type your response, then click Send the Send button.

  • To reply to everyone on a group email, click Reply All the Reply all button, type your response, then click Send the Send button.

  • To forward a message to other people, click Forward the Forward button, type your response, then click Send the Send button

Add and mark up attachments

Attach documents and files to your messages and use Markup to annotate, add your signature, and more.

Attach a file

There are a number of ways to attach a file to your message:

  • Drag an attachment to the body of the message.
  • Choose File > Attach Files, choose an attachment, then click Choose.

Use Markup with your attachments

You can use Markup to draw and type directly on an attachment, like an image or a PDF document.2

  1. Click Attach Attach button or choose File > Attach Files in the message window.
  2. Choose an attachment, then click Choose File. 
  3. Click the menu icon Attachment menu that appears in the upper-right corner of the attachment, then choose Markup. These are some of the markup tools available:
    • Use the Sketch Markup sketch button tool to create freehand drawings.
    • Use the Shapes Markup shapes button tool to add shapes like rectangles, ovals, lines, and arrows. 
    • Use the Zoom Zoom markup button tool in the Shapes menu to magnify and call attention to a part of an attachment.
    • Use the Text Text markup button tool to add text.
    • Use the Sign Signature markup button tool to add your signature.
  4. Click Done.

Markup view

Learn more

1. All devices signed into iCloud with the same Apple ID share contacts. Contacts addressed in previous messages sent and received on those devices are also included. To control this feature, turn Contacts on or off for iCloud. On Mac, go to System Preferences > iCloud. On iOS devices, go to Settings, tap your name at the top of the screen, then tap iCloud.

2. Markup is available in OS X Yosemite and later.

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