Use iCloud Drive with Keynote on Mac
When iCloud Drive is turned on for your device, it stores your presentations and keeps them up to date on your computers, iOS devices and iPadOS devices where you’re signed in to the same Apple Account. You always see the latest versions of your presentations, no matter where you made your last edits.
For seamless syncing of presentations, use iCloud Drive and devices that meet these minimum system requirements: macOS 13, iOS 16 or iPadOS 16, or later. On iPhone or iPad, items stored in iCloud Drive appear in the document manager.
You can also use Keynote for iCloud to create and edit Keynote presentations using a supported web browser on a Mac computer or Windows device.
Set up iCloud Drive on your Mac
On your Mac, go to Apple menu
If you’re already signed in to your Apple Account: Click your name at the top of the sidebar.
If you’re not signed in to your Apple Account: Click “Sign in”, enter your Apple Account email address (or phone number) and password, click Continue, then follow the instructions.
If you don’t have an Apple Account: To create an Apple Account, click “Sign in”, click Don’t Have an Account?, then follow the instructions.
Important: If you forget the sign-in information for your Apple Account, you can recover it on the Apple Account website. Though you can have more than one Apple Account, it’s not recommended. Purchases made while signed in to one Apple Account can’t be merged with those made while signed in to another Apple Account.
Click iCloud, go to Saved to iCloud, then click See All.
Turn on Keynote (you may need to scroll down), then click Done.
When iCloud Drive is turned off for Keynote on your Mac, new presentations you create or edits you make aren’t saved to iCloud. Similarly, new presentations you create or edits you make to presentations on your devices or on your other computers aren’t available in Keynote on your Mac.
Open the Keynote for iCloud web app
Presentations you create using Keynote for iCloud are automatically available in Keynote on your Mac, iPhone and iPad, as long as they are set up to use iCloud and signed in to the same Apple Account. Similarly, if you create a presentation using Keynote on Mac, iPhone or iPad, the presentation appears automatically in Keynote for iCloud.
Make sure you’re signed in to your Apple Account and are using iCloud Drive.
To check on your Mac, choose Apple menu
Click iCloud, click Drive, click "Apps syncing to iCloud Drive", then make sure Keynote is turned on.
On your Mac computer or Windows device, go to iCloud.com, then sign in to the same Apple Account.
Click Keynote.
For more information about using Keynote for iCloud, see Keynote for iCloud Help.
Tips for managing presentations across devices
Here are a few things to keep in mind about using iCloud to manage your presentations across devices:
If you edit and then close a presentation when you’re not connected to the Internet, you see a cloud icon next to the presentation thumbnail in the Open dialogue on your Mac. The next time you connect to the Internet, the edited presentation is saved in iCloud Drive.
If you edit a presentation on multiple computers or devices and don’t allow time for your edits to sync, you will see conflicts. If you do get a conflict, you can choose to preserve any or all of the versions. (This applies only to presentations not shared with others).
If you delete a presentation that someone shared with you, it’s deleted from your iCloud Drive and from Keynote on all your devices. You can click the shared link again to add the presentation back to your iCloud Drive, where it’s again available on all your computers and devices with iCloud turned on.
If you use folders to organise your presentations, the same folder organisation applies on all your devices.
If you add a password to a presentation on one device, it’s required to open the presentation on all your devices.