Record audio in Pages, Numbers, and Keynote

Record audio directly to your Pages, Numbers, or Keynote document on your iPhone, iPad, iPod touch, or Mac.

Record audio on iPhone or iPad

Record audio in a Pages, Numbers, or Keynote document on your iPhone or iPad, then play the recording back. You can edit the recording at any time.

Record audio

You can record audio with the built-in microphone on your iPhone or iPad, a wired or Bluetooth headset, or a compatible microphone. While you record, you can scroll, zoom, and view different pages, slides, or sheets. 

  1. With a document open, tap the Add button , tap the Media button , then tap Record Audio.
  2. To begin recording, tap the Record button .
  3. To stop recording, tap the Stop button . The new recording appears in the audio editor at the bottom of the screen.
  4. To preview your recording, tap the Preview button Preview button. To preview from a specific point, swipe left or right on the recording to position the line, then tap the Preview button Preview button.

Edit and replace a recording

After you record, you can replace all or part of the recording, trim parts of the recording, or delete all or part of the recording.

To re-record from a specific point, swipe left or right on the recording to position the line, then tap the Record button .

To re-record a section, tap the Edit button , drag the handles on the recording to select the section, then tap the Record button  to record over that section.

To trim your recording so only the part you want plays back:

  1. Drag the handles on the recording to select the section you want to keep.
  2. Tap the Trim button  to remove everything outside of the handles.

To delete all or part of the recording, drag the handles to select the section you want to delete, then tap the Delete button .

Add the recording to your document and play it back

When you’re done recording, tap Insert in the top-right corner. This icon , which represents the audio file you recorded, appears on the page, slide, or sheet.

To play your recording, tap the audio icon  to select the recording, then tap the audio icon  again.

To edit or delete the recording after you add it to a page, tap the audio icon  to select the recording, then tap Edit or Delete. To move the recording, tap the audio icon  to select the recording, then drag it on the page.

You can also share your recording as an audio file. Tap the audio icon  to select the recording, then tap Share.


Record audio on a Mac

Record audio in a Pages, Numbers, or Keynote document on your Mac, then play the recording back. You can edit the recording at any time. 

Record audio

You can record audio with the built-in microphone on your Mac, a wired or Bluetooth headset, or a compatible microphone. While you record, you can scroll, zoom, and view different pages, slides, or sheets. 

  1. With a document, slide, or sheet open, click Media button  in the toolbar, then choose Record Audio.
  2. To start recording, click the Record button . The new recording appears in the Record Audio window.
  3. To stop recording, click Stop button .
  4. To add to the existing recording, click the Record button  again.
  5. To preview the recording, click Preview.

Edit and replace a recording

After you record, you can replace all or part of the recording, trim parts of the recording, or delete all or part of the recording.

To re-record a section, click edit, drag the handles on the recording to select the section, then tap the Record button  to record over that section.

You can trim your recording so only the part you want plays back:

  1. Click edit, then drag the handles on the recording to select the section you want to keep.
  2. Click the Trim button  to remove everything outside of the handles.

To delete all or part of the recording, drag the handles to select the section you want to delete, then click the Delete button .

Add the recording to your document and play it back

When you’re done recording, click Insert. This icon , which represents the audio file you recorded, appears on the page, slide, or sheet.

To play your recording, click the audio icon  to select the recording, then click the audio icon  again.

To move the recording to a different location in the document, drag the audio icon 

To delete the recording, click the audio icon , then press Delete.

You can also share your recording as an audio file. Control-click the audio icon  to select the recording, choose Share Recording, then choose how you want to share the recording.

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