Set up your document in Pages

Learn how to set up your Pages document, including setting up facing pages, from your iPhone, iPad, iPod touch, Mac or online at iCloud.com.

 

Use Pages for iOS

Pages for iOS is a powerful word processor that gives you everything you need to create and edit documents from your iPhone, iPad, or iPod touch.
 

Change margins, page orientation, and page size

  1. Open a document in the Pages app, then tap  > Document Setup. 
  2. To adjust the margins for a word processing document, drag the arrows around the body text box. You can change the margins of all sides of the page.
  3. To change the page orientation, tap  > Document, then tap Portrait or Landscape.
  4. To change paper size, tap  > Document, then tap an option. If you want to print your document on 8.5" x 11" printer paper, choose Letter. If you want a custom size, tap Custom Size, enter the dimensions, then tap Done.
  5. When you're finished, tap Done.

Use facing pages

You can set your document up as a two-page spread. Documents set up as two-page spreads can have different headers, footers, and master objects on left- and right-facing pages. Use facing pages for layouts for printed books, or for double-sided documents that you intend to print.

  1. Open the document in the Pages app, then tap  > Document Setup > .
  2. Turn on Facing Pages.
  3. If you want different headers and footers for the left and right facing pages:
    • In a word processing document, tap> Document Setup >  > Section, then turn on "Left And Right Are Different."
    • In a page layout document, tap > Document Setup > , then turn on "Left And Right Are Different."
  4. When you're finished, tap Done.

You can view facing pages as a two-page spread, or as a single page. Tap View icon,  then turn Two Pages on or off.

Work with headers and footers

You can update the headers and footers for your document. You can also turn headers and footers on and off.

Add content to a header or footer:

  1. Open the document in the Pages app, then tap  > Document Setup.
  2. Tap on the header or footer areas to enter text.

Delete a header or footer:

  1. Tap> Document Setup.
  2. Tap into the header or footer you want to delete, then tap .

Turn headers or footers off:

  1. Tap> Document Setup >  > Document.
  2. Turn Headers or Footers off.

To exit Document Setup, tap Done.

To quickly edit a header or footer while editing a document, simply tap the existing header/footer text. Document Setup automatically opens, and you can edit the header or footer.

Add page numbers

  1. Tap  > Document Setup.
  2. Tap on the header or footer areas, tap Page Numbers, then choose the style you want to use.
  3. When you're finished, tap Done.

Use Pages for Mac

Pages for Mac is a powerful word processor that gives you everything you need to create and edit documents from your Mac.

Change paper size, page orientation, and margins

  1. Click , then click Document.
  2. To change the paper size, click the Paper Size pop-up under Printer and Paper Size, then choose an option. If you want to print your document on 8.5" x 11" printer paper, choose US Letter. You can also set a custom paper size.
  3. To change the orientation of your page, click the orientation under Page Orientation.
  4. To change the margins in a word processing document, in the Document Margins section, click the arrows or enter values in the fields next to Top, Bottom, Left, and Right. For the Blank template, all margins are automatically set to one inch.*

* If you're using a different template, margin sizes vary.

Use facing pages

You can set your document up as a two-page spread. Documents set up as two-page spreads can have different headers, footers, and master objects on left- and right-facing pages. Use facing pages for layouts for printed books, or for double-sided documents that you intend to print.

  1. In a word processing document, click Document inspector > Document. In a page layout document, click Document inspector.
  2. Select Facing Pages.
  3. If you want different footers for the left and right facing pages:
    • In a word processing document, click Document inspector, click Section, then select "Left and right pages are different."
    • In a page layout document, click Document inspector, then select "Left and right pages are different."

You can view facing pages as a two-page spread, or as a single page. Click Zoom, then choose Two Pages or One Page. If you're viewing your document as a two-page spread, choose Fit Spread to fit the two-page spread vertically on your screen.

Work with headers and footers

To add content to the header or footer:

  1. Move your pointer to the top or bottom of any page in the document until the grey text box appears. 
  2. Click into the text box and start typing.

The header and the footer match the previous section (for word processing documents) or the previous page (for page layout documents). If you want each section or page to have its own headers and footers:

  • In a word processing document, click Document inspector, then click Section. Under Headers & Footers, then deselect "Match previous section."
  • In a page layout document, click a blank spot on the page (so nothing is selected), click Format button, then deselect "Match previous page."

For word processing documents, you can hide the header and footer on the first page:

  1. Click Document inspector, then click Section
  2. Under Headers & Footers, select "Hide on first page of section."

To change the position of a header or footer, or remove it entirely:

  1. In a word processing document, click Document inspector, then click Section. In a page layout document, click Format button.
  2. To change the position of a header or footer in a word processing document, click the arrows next or enter values in the Header or Footer fields. In a page layout document, click in the fields in the Header & Footer Margins section.
  3. Deselect the Header or Footer checkboxes to remove headers and footers.

Add page numbers

If you want page numbers to appear in the same location on every page, put them in the header or the footer. You can add page numbers or page counts to your document header or footer by clicking into the gray text box, then clicking Insert > Page Number.

To set up your page numbering style:

  1. For word processing documents, click , then click Section.
    For page layout documents, click an empty area on the page, then click Format to show the Page Layout inspector.
  2. Under Page Numbering, click the Format pop-up menu to choose between numbers, roman numerals, capital letters, and lowercase letters. 
  3. You can also choose whether you want numbering to continue from the previous section, or start at a specific number.
  4. To place a page count into your document, click into the header or footer text box, then choose Insert > Page Count.

Add dates and times

You can add the date to any part of your document by clicking into your text, then choosing Insert > Date & Time.

Pages automatically detects the date style from your Mac's System Preferences. Learn more about updating your time and date style.

 

Use Pages for iCloud

Pages for iCloud allows you to create and edit your documents online. Pages for iCloud has the same document setup options as Pages for Mac. Adding page numbers and turning Facing Pages on in Pages for iCloud are slightly different, however.

Add page numbers

You can add page numbers anywhere in your document by clicking into the header, body text, or a text box, then clicking .

To insert the current page number, choose Page Number.

To insert the total number of pages, choose Page Count.

To format your document to show both, choose Page Number, type "of" in the header or footer, then insert the Page Count.

Use facing pages in Pages for iCloud

You can turn facing pages on in Pages for iCloud to set your document up as a two-page spread, but you can't view the pages side-by-side. To turn on facing pages, click , then select Facing Pages.

 

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