Read emails in Mail on Mac
See at a glance who has emailed you, read and respond to emails and conversations, change which messages are shown and how they’re shown, and make them easier to see.
Ask Siri. If you’re too busy to read or reply to a message right away, but don’t want to forget about it, Siri can remind you. Select the message and say something like: “Remind me about this in an hour.” Learn more about Siri.
Read and respond to emails
In the Mail app on your Mac, do any of the following:
Reply, forward or take another action with a message: Move the pointer over the message header, then click one of the buttons that appears. See Reply to, forward, or redirect emails.
Accept events or contacts: Click Add to the right of a suggested event or contact.
Open a message in its own window: Double-click the message in the list. If you set the option in Dock System Preferences to always open documents in a tab, the message may open in a tab.
When you use Mail full screen, messages are shown side-by-side with the message list (or you can have messages slide up from the bottom of the screen).
Move a message to another mailbox: Select a message, click the Move to button
in the Mail toolbar, then choose a mailbox. See Move or copy emails.
If you receive a pass in an email, you can add the pass to Wallet.
Change which emails are shown
In the Mail app on your Mac, do any of the following:
Filter messages: Click the Filter button
at the top of the message list to select or deselect filters.Show messages from one mailbox: In the Favourites bar or the Mail sidebar, click the mailbox.
Show messages from several mailboxes: In the Mail sidebar, select multiple mailboxes.
Show messages from a specific email account: Click the disclosure triangle next to a mailbox (for example, Inbox) in the sidebar, then select an account (for example, your iCloud account).
If you set the Bin Mailbox option to None in an account’s Mailbox Behaviours pane, deleted messages remain where they are but are hidden or dimmed. To show or hide them, choose View > Show Deleted Messages or View > Hide Deleted Messages.
Change how emails are shown
In the Mail app on your Mac, do any of the following:
Sort messages: Click “Sort by” at the top of the message list, then choose an attribute, such as From, and a sort order. In classic layout, click a column header.
Show more details: Choose View > Message Attributes, then choose the details you want to see, such as Size or Mailbox.
Resize the message list: Drag the bar that separates the message list and the messages to the left or right.
Show the message list across the top with messages below: Choose Mail > Preferences, click Viewing, then select “Use classic layout.”
Show messages with dark backgrounds (when using Dark Mode on your Mac): Choose Mail > Preferences, click Viewing, then select “Use dark backgrounds for messages.”
You can switch to a light background while viewing or writing a message. Choose View > Message > Show with Light Background. To see the message with a dark background again, choose View > Message > Show with Dark Background.
Make emails easier to see
In the Mail app on your Mac, do any of the following:
Make text larger by pressing Command-Plus Sign (+) until you can see it better. To make it smaller, press Command-hyphen (-).
Customise the Mail toolbar to add buttons for quickly changing the text size.
Change the font used to view and write messages.
Tip: If you don’t want to see emails grouped together, turn off conversations. Choose View > Organise by Conversation — conversations are off if there’s no tick next to the command. See View email conversations.
You can change how often Mail gets messages for you in the General pane of Mail preferences.