Use Tags and Smart Folders in Notes on your iPhone and iPad

Use tags to quickly categorise your notes so you can easily find them later. Just add one or more tags — such as #work or #shopping — anywhere in any note. You can also use tags together with existing folders to search and filter your notes across multiple folders.

In iOS 15, iPadOS 15 and later, you can add tags anywhere in a note on both iPad and iPhone. 

Add a tag to a note

In iOS 15, iPadOS 15 and later, you can add a tag anywhere in a note, including the title. To add a tag to a note, type # followed by the tag name or choose a tag from the suggestions menu above the keyboard. The text will change colour to show a tag has been added. You can also add tags in your drawings with an Apple Pencil on iPad: Just sketch # and the tag name within a note.

Tag names need to be one continuous word, but you can use hyphens, numbers and underscores to make tag names longer — for example, #gardening-supplies. You can add multiple tags to a note, and any tag you create is automatically added to the Tags browser under your list of Folders.

Select multiple notes and tap Tags to add a tag to multiple notes at once. 

To add a tag to multiple notes:

  1. Go to the folder with the list of notes.
  2. Tap the More button , then tap Select Notes.
  3. Select the notes, then tap Tags at the bottom of the screen.
  4. Select the tags you want to add to the notes, then tap Done.

If you create a tag on a device with iOS 15 or iPadOS 15, it will show up in Notes on your other Apple devices if they're using at least the latest version of iOS 14, iPadOS 14 or macOS Big Sur. If your other devices are using an older software version, the note with the tag will be hidden.

When you share a tagged note with someone who's using at least the latest version of iOS 14, iPadOS 14 or macOS Big Sur, they'll see the tagged word but it won't appear as an actual tag until they add it as a tag. If you try to share a tagged note with someone who's using an older software version, they won't see the note at all.

You can't lock a note that has a tag and you can't add a tag to a locked note.

View your notes with tags

When you create a tag, you'll be able to find it in the note itself and in the Tags browser, which is below your list of Folders.

You can view all notes containing a specific tag by using the Tags browser in Notes. 

To see a list of notes with a specific tag or multiple tags:

  1. Go to the Tags browser.
  2. Tap a tag or All Tags. If you tap one tag, you'll see a list of notes with that specific tag. If you tap All Tags, you'll see a list of all your notes that have tags.

If you want to filter your notes even more, for example to find notes that have two specific tags:

  1. Go to the Tags browser.
  2. Tap a tag, then select another tag. All of your notes with those two tags should appear.

Delete or rename tags from your notes

With iOS 15 and iPadOS 15, you can rename your tags or delete them when you've finished using them. To rename or delete a tag:

In the Tags browser, you can select a tag and either rename or delete it. 

  1. Go to the Tags browser at the bottom of the Folders list view.
  2. Touch and hold the tag you want to edit.
  3. In the pop-up menu, tap Delete Tag or Rename Tag .
  4. Tap Delete to confirm, or type a new name and tap Rename to confirm.

The Tags browser will only show tags that are being used within your notes. If you remove a tag, it'll be removed from the Tags browser.

Create a Smart Folder

Folders are a great way to organise your notes into categories, such as work or personal projects. Smart Folders act like filters to gather your tagged notes. Your notes will remain in the original folder you created them in — your Smart Folders are a just powerful way to quickly access and organise your notes. You can use Smart Folders as an easy way to find notes that you want to reference regularly — such as journal entries, recipes or work documents.

You can filter your notes by selecting multiple tags in Notes. 

To create a Smart Folder:

  1. Tap the New Folder button .
  2. Enter a name for your folder, then tap Make Into Smart Folder.
  3. Choose the filters you want to use to automatically select notes for your Smart Folder, then tap Done. You can choose filters based on tags, when a note was created, when a note was last edited and more.
  4. Tap Done again to create your Smart Folder.

You can also create a Smart Folder from the Tags browser. Just tap the tag, then tap the More button , tap Create Smart Folder, add a name and tap Done.

Convert a folder to a Smart Folder

To convert an existing folder to a Smart Folder:

  1. When viewing the folder you want to convert, tap the More button .
  2. Scroll down and tap Convert to Smart Folder.

When you convert a folder, its notes are moved to the Notes folder and tagged with the name of the Smart Folder. Bear in mind that you can't convert shared folders, a folder with a subfolder or a folder that contains locked notes.

When you've converted a folder to a Smart Folder, it can't be undone. If you no longer want the Smart Folder, you'll need to delete it.

Edit a Smart Folder

  1. Touch and hold a Smart Folder.
  2. Tap Edit Smart Folder.
  3. Change the name or tap Manage Smart Folder to change the current filters.
  4. Tap Done.

In iOS 16, you can edit the name of your Smart Folder in Notes.

Do more with Notes

Published Date: