Navigate your Pages document easily

Use the table of contents view in Pages to easily navigate your document and to add a table of contents to a page.

To use the table of contents view to navigate your document, make sure to use paragraph styles. You can then customize the table of contents view by selecting the styles you want to include. You can also add the table of contents to a page in your document. And, when you export to EPUB or to PDF, the table of contents is accessible in the book or PDF.

Use paragraph styles

Entries in the table of contents view are based on paragraph styles used in your Pages document. Apply paragraph styles to text that you want to appear in the table of contents view. For example, if you want to include chapter titles, apply the same paragraph style to each chapter title in the document.

  1. Select the text you want to appear in the table of contents view.
  2. Tap or click the Format button  in the toolbar. If you’re in a page layout document, tap or click the Text tab at the top of the Format sidebar.
  3. Select the paragraph style name near the top of the Format sidebar.
  4. Choose a style (except for the "Body" style) from the Paragraph Styles menu.
  5. Apply paragraph styles to any text that you want to appear in the table of contents view.

Each Pages template has preset paragraph styles. If you want to change how a preset paragraph style looks, you can create your own or update existing paragraph styles.


Open the table of contents view

On iPad or online at iCloud.com, tap or click the table of contents view button  in the toolbar.

On Mac, click the View button  in the toolbar, then click Table of Contents.

On iPhone, turn on the Navigator:

  1. Tap the More button , turn on Navigator, then tap Done. If the keyboard is open, tap Done to close it.
  2. Tap the page number at the bottom of the screen, then tap Table of Contents in the window that appears.


Customize entries in the table of contents view

Once you’ve applied paragraph styles, you can customize the entries in the table of contents view:

  1. Open the table of contents view.
  2. Tap or click Edit, then select the paragraph styles that you want to appear in the table of contents. For example, if you applied the "Heading" style to each chapter title in your book, select the "Heading " style to show those chapter titles in the table of contents.
  3. To adjust the indentation level of a paragraph style in your table of contents, tap or click the indentation button  next to a paragraph style you selected.
  4. Tap or click Done. 

When you apply the selected paragraph styles to new text in your document, the table of contents automatically updates to show those entries.


Navigate with the table of contents view

Tap or click an entry in the table of contents view to jump to that part of your document. You can also link to other parts of your document from text in your document.


Add a table of contents to a page of your document

Here's how to add a table of contents so it appears on a page of your document:*

  1. Open the table of contents view.
  2. Tap or click in the body of your document where you want the table of contents to appear, then tap or click Insert Table of Contents.

* You don't have to add the table of contents to the body of your document for it to appear in EPUBs and PDFs.


Publish or export an EPUB book with a table of contents

When you use Pages to publish your book to Apple Books or create an EPUB book, the table of contents will appear in most EPUB reader apps. For example, in the Books app on iPhone, iPad, or Mac, you can click or tap the table of contents button  in the toolbar to view the table of contents, which appears just like it does in the table of contents view in your Pages document. Select an entry to jump to that part of the book.


Create a PDF with a table of contents

When you convert your Pages document to PDF, the table of contents automatically appears in the navigation pane of the PDF. For example, in Preview on Mac, choose View > Table of Contents to see the table of contents in the sidebar. Click an entry to jump to that part of the PDF.

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