Create and use templates and themes in Pages, Numbers, and Keynote

If you create a document, spreadsheet, or presentation that you want to use again as a model for new files, you can save it as a template or theme. You can then easily access it from the Template or Theme Chooser on all your devices, and you can share it with others.

Get started

Use templates and themes on your iPhone and iPad

Create a Pages or Numbers template, or a Keynote theme. When you add it to the Template Chooser or Theme Chooser, it appears on all of your devices that are signed in to iCloud with the same Apple ID and use iCloud Drive with Pages, Numbers, and Keynote.*

Create a template or theme

  1. Open an existing document to base your template or theme on, or create a new document.
  2. Customize your template or theme. You can add and format text, images, and objects. You can also set media placeholders so you can easily replace images without affecting the formatting of your document.
  3. To save your template or theme, tap the More button , tap Export, tap [App name] Template or Theme, then tap Add to Template Chooser or Add to Theme Chooser.

After you save your template or theme, it appears in the My Templates section of the Template Chooser in Pages or Numbers, or in the My Themes section of the Theme Chooser in Keynote.

Share a template or theme

  1. Open the Template Chooser or Theme Chooser, then tap My Templates or My Themes.
  2. Touch and hold the template or theme, lift your finger, then tap Share in the menu that appears.
  3. Choose an option to share your template or theme.

Set a media placeholder

With placeholders, you can define areas in your template or theme where you can quickly add an image or movie.

  1. Add an image to your document.
  2. Tap the image.
  3. Tap the Format button , tap Image, then tap Set as Placeholder.

Rename a template or theme

  1. Open the Template Chooser or Theme Chooser, then tap My Templates or My Themes.
  2. Touch and hold the template or theme, lift your finger, then tap Rename in the menu that appears.
  3. Enter a name, then tap Done.

Delete a template or theme

When you delete a template or theme, it is removed from your other devices that use iCloud Drive with Pages, Numbers, and Keynote.

  1. Open the Template Chooser or Theme Chooser, then tap My Templates or My Themes.
  2. Touch and hold the template or theme, lift your finger, then tap Delete in the menu that appears.
  3. Tap Delete to confirm.

Use templates or themes on your Mac

Create a Pages or Numbers template, or a Keynote theme. When you add it to the Template Chooser or Theme Chooser, it appears on all of your devices that are signed in to iCloud with the same Apple ID and use iCloud Drive with Pages, Numbers, and Keynote.*

Create a template or theme

  1. Open an existing document to base your template or theme on, or create a new document.
  2. Customize the template or theme. You can add and format text, images, and objects. You can also set text and media placeholders so you can easily replace text and images without affecting the formatting of your document.
  3. After you finish customizing your template or theme, choose File > Save as Template or Save Theme, then choose Add to Template Chooser or Add to Theme Chooser.

After you save your template or theme, it appears in the My Templates section of the Template Chooser in Pages or Numbers, or in the My Themes section of the Theme Chooser in Keynote.

Share a template or theme

  1. Open the Template Chooser or Theme Chooser, click My Templates or My Themes, then open the template or theme that you want to share.
  2. Choose File > Save as Template or Save Theme, then click Save.
  3. Choose where you want to save your template or theme, then click Save.
  4. Use the Finder to navigate to the location where you saved your template or theme.
  5. Control-click your template or theme, choose Share, then choose Mail or another option to share your template or theme.

Set media and text placeholders

With placeholders, you can define areas in your template or theme where you can quickly enter text or add an image or movie.

  1. Enter text or add an image or movie.
  2. Select the text, image, or movie.
  3. Choose Format > Advanced, then choose Define as Placeholder Text, Define as Text Placeholder, or Define as Media Placeholder. In Keynote, you can define text placeholders only when editing master slides.

Rename a template or theme

  1. Open the Template Chooser or Theme Chooser, then click My Templates or My Themes. 
  2. Control-click the template or theme, click Rename, then enter a new name.
  3. Press the Return key to save the new name.

Delete a template or theme

When you delete a template or theme, it is removed from your other devices that use iCloud Drive with Pages, Numbers, and Keynote.

  1. Open the Template Chooser or Theme Chooser, then click My Templates or My Themes.
  2. Control-click the template or theme, then click Delete.
  3. Click Delete to confirm.

* Templates and themes you create appear in the Pages, Numbers, and Keynote apps on your devices, but not on iCloud.com.

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