Managed Apple IDs and Shared iPad in Apple School Manager
You can use Managed Apple IDs in two ways:
Managed Apple IDs without Shared iPad: The user has services disabled by using a Managed Apple ID. No iPad settings are disabled.
Managed Apple IDs with Shared iPad: The user has settings disabled by using a Managed Apple ID, and has services disabled by using that Managed Apple ID on Shared iPad.
Note: Some of these services can be configured by your mobile device management (MDM) solution or toggled in Control Center.
Managed Apple IDs without Shared iPad
Settings category | OS | Managed Apple ID disabled services |
|---|---|---|
Apple Pay | iOS iPadOS macOS | The user can’t use it. |
iCloud | iOS iPadOS macOS | iCloud mail. iCloud Family Sharing. iCloud Keychain (although, keychain items are saved and restored on Shared iPad devices). Allows browsing but not purchasing, paid, or free in:
|
FaceTime | iOS iPadOS macOS | Off by default but can be enabled in Apple School Manager. |
Find My | iOS iPadOS | App appears, but the user can’t use it. |
Home | iOS iPadOS macOS | The user can’t add HomeKit devices to the Home app. |
iOS iPadOS macOS | The user can’t add mail account information. A user configuration profile with a mail payload is required. | |
Messages | iOS iPadOS macOS | Off by default but can be enabled in Apple School Manager. |
Notes | iOS iPadOS macOS | The user can lock a note. |
Tips | iOS iPadOS | App appears, and the user can use it. |
Additionally, Managed Apple IDs are prevented from enrolling in private courses created outside the user’s institution. For example, Managed Apple IDs can subscribe to any public course or public collection, and can enroll in any private course created by a Managed Apple ID within the same institution.
Note: Not all of these services are available in all countries or regions.
iOS and iPadOS settings category | Shared iPad disabled settings | Managed Apple ID disabled services |
|---|---|---|
iCloud | Sign out, sync services, add payment information, Family Sharing, Location Sharing | iCloud mail iCloud Family Sharing iCloud Keychain (although, keychain items are saved and restored on Shared iPad devices) Allows browsing but not purchasing, paid or free in:
|
Cellular/Wi-Fi/VPN | Cellular Data, Carrier, Personal Hotspot, VPN | Messages, FaceTime (Unless enabled by an administrator in Apple School Manager) |
Notification information | Notifications, Sounds, Do Not Disturb, Screen Time | N/A |
General | The ability to search Settings using the Search Bar, Software Update, Handoff, Background App Refresh, iTunes Wi-Fi Sync, Storage Management, Device Management, Reset, Shut Down | N/A |
Control Center | Adding or removing items from Control Center | N/A |
Display & Brightness | Auto-Lock | N/A |
Touch ID & Passcode | Entire section is removed | N/A |
Media | Music, TV, Photos, Camera, Books, Game Center, TV Provider, Wallpaper, Measure | N/A |
Privacy | Motion & Fitness, Share iCloud Analytics Limiting Ad Tracking is on and can’t be turned off | N/A |
Apple app behavior
For greater student focus, Shared iPad disables or modifies the behavior of the following apps. When using a Managed Apple ID without Shared iPad, the user experience is as follows:
Apple apps | Managed Apple ID with Shared iPad | Managed Apple ID without Shared iPad |
|---|---|---|
Find My | App is removed. | App appears, but the user can’t use it. |
Home | App is removed. | The user can’t add HomeKit devices to the Home app. |
App appears. | The user can’t add mail account information. A user configuration profile with a mail payload is required. | |
Notes | App appears. | The user can lock a note. |
Tips | App is removed. | App appears, and the user can use it. |