Get started with Keynote Live

Use Keynote to play your presentation over the Internet so multiple people can view it at the same time – on their own devices, wherever they are.

Before you start

To play your presentation online with Keynote Live, you will need to update Keynote for iPhone, iPad, iPod touch or Mac to the most recent available version, or use Keynote online on iCloud.com. You must also sign in to iCloud on your device and store your presentation in iCloud Drive.

You can invite up to 100 viewers from anywhere or up to 35 viewers on your local Wi-Fi network. To watch your presentation, viewers will need access to a web browser or the latest version of the Keynote app. They don’t need an iCloud account to watch presentations.

If your Keynote presentation is in a shared folder, stop sharing that folder or move the presentation to another folder in iCloud Drive that you're not sharing so you can use Keynote Live.

Start a presentation on your iPhone or iPad

  1. In the Keynote app, open your presentation. Tap the More button .
  2. Tap Use Keynote Live, then tap Continue. A Keynote Live link will be created for your presentation.
  3. Tap Invite Viewers. Select the service you want to send your invitation through and add your viewers. Tap Send or Post. You can also copy the link to the presentation and paste the link anywhere.
  4. If you want your viewers to enter a password to see your presentation, tap More Options. Tap Add Password, then enter your password and tap Done. Make sure you send this password to the viewers you invite.
  5. If your viewers are ready to watch, tap Play Now. If you want to start the presentation at a different time, tap Play Later. If you tap Play Later, you can continue to invite more viewers, and add or change the Keynote Live password. When you’re ready to present, tap the Play button  in the toolbar, then tap Play on Keynote Live.

When you're using Keynote Live to play a presentation on an iPhone or iPad, you can't use the highlighting feature to draw on slides. 


Start a presentation on your Mac

  1. Click the Keynote Live button  in the toolbar.
  2. Click Continue. A Keynote Live link will be created for your presentation.
  3. Click Invite Viewers. Select the service you want to send your invitation through and add your viewers. Click Send or Post. You can also copy the link to the presentation and paste it anywhere.
  4. If you want your viewers to enter a password to see your presentation, click More Options. Select Require password, then type your password and click Set Password. Make sure you send this password to the viewers you invite.
  5. If your viewers are ready to watch, click Play Now. If you want to start the presentation at a different time, click Play Later. If you click Play Later, you can continue to invite more viewers, and add or change the Keynote Live password. When you’re ready to present, click the Play button  in the toolbar, then click Play on Keynote Live.
    Play in window is unavailable when using Keynote Live.


Start a presentation on Keynote for iCloud

  1. With your presentation open, click the Tools button  in the toolbar and choose Use Keynote Live. Click Continue. A link to your presentation will be created on iCloud.com. To access this link at any time, click the Tools button , then click Keynote Live Settings.
  2. If you want your viewers to require a password to see your presentation, click More Options. Click Add Password, type your password, then click Set Password. 
  3. Click Invite Viewers. Type the email addresses of the people you want to invite, then click Send. You can also copy the link to the presentation and paste it anywhere.
  4. If your viewers are ready to watch, click Play Now. If you want to start the presentation at a different time, click Play Later. If you click Play Later, you can continue to invite more viewers, and add or change the Keynote Live password. When you’re ready to present, click the Play button  in the toolbar and then click Play on Keynote Live.


About presentation playback

If you have previously shared this presentation and allowed others to edit it, they can continue to make edits while you are presenting. People viewing your presentation won't be able to see the new changes unless you restart the presentation. Only you can use Keynote Live to show a presentation you own, even if you have shared it with other participants.

When you use Keynote Live to play a presentation, the slides are exported to iCloud as temporary files. To make sure your playback is smooth, all of the files are streamed to the viewers' devices as soon as you start your presentation. Only viewers with the Keynote Live link (and password, if you've set one) can access the files.


Use Keynote Remote with Keynote Live

If you want to use Keynote Remote to control your Keynote Live presentation, make sure you start the presentation with Keynote Live first. After you've started playing the presentation, you can join with Keynote Remote and control it.  

If you start the presentation from the remote, you will only be able to use local playback. 

Keynote Remote only controls Keynote Live when the presentation has been started from Keynote on iPhone, iPad or Mac.


Turn off Keynote Live

If you don't want others to have access to the presentation, turn off Keynote Live:

  • With the presentation open on your iPhone or iPad, tap the More button , then tap Keynote Live Settings. Tap Turn Off Keynote Live.
  • With your presentation open on your Mac, click the Keynote Live button  in the toolbar. Click Turn Off Keynote Live.
  • On Keynote for iCloud, click the Tools button , then choose Keynote Live Settings. Click Turn Off Keynote Live.

The link to the presentation will stop working when you turn off Keynote Live. If you decide to turn on Keynote Live again for this presentation, the original link will still work.

Published Date: