Convert Pages, Numbers or Keynote files to Microsoft Word, Excel, PowerPoint, PDF and more

You can also convert Word, Excel or PowerPoint files to Pages, Numbers or Keynote files.

• Convert Pages, Numbers and Keynote files

• Convert Word, Excel or PowerPoint files to Pages, Numbers or Keynote files

• Check file format compatibility

Convert Pages, Numbers and Keynote files

To open a Pages, Numbers or Keynote file in Word, Excel or PowerPoint, convert the file in the appropriate iWork app first. You can convert files on iPhone, iPad, Mac or online at iCloud.com. When you convert a file, you create a copy in the new format. The original file will remain intact.

Convert a Pages, Numbers or Keynote file on iPhone, iPad or Mac

1. With the file open, tap or click the Share button in the toolbar, then tap or click Export and Send.

2. Choose a format for your document:

   • To convert a Pages document to Word, choose Word.

   • To convert a Numbers spreadsheet to Excel, choose Excel.

   • To convert a Keynote presentation to PowerPoint, choose PowerPoint.

   • You can also convert to PDF and a variety of other file formats depending on the iWork app you’re using.

3. To save the converted file on your device or to iCloud Drive:

   • On iPhone or iPad, tap Save to Files, then choose a location.

   • On Mac, click Save, then choose a location.

4. To share the converted file:

   • On iPhone or iPad, choose how you want to send your file, such as with Mail or Messages, then send the file.

   • On Mac, click Send a Copy, choose how you want to send your file, then send the file.

Convert a Pages, Numbers or Keynote file online at iCloud.com

Pages, Numbers and Keynote for iCloud lets you open, edit and share your files from a supported browser on a Mac or PC.

1. Sign in to iCloud.com with your Apple Account. If you don’t have an Apple device, learn how to create an Apple Account.

2. Double click Pages, Numbers or Keynote.

3. In the document, spreadsheet or presentation manager, click the More button on the file you want to convert, then choose Download a Copy. If you have the file open, click the More button in the toolbar, then choose Download a Copy.

4. Choose a format for the document. The converted file is downloaded to your browser’s default download location.

Convert Word, Excel or PowerPoint files to Pages, Numbers or Keynote files

You can convert files on iPhone, iPad, Mac or online at iCloud.com. The original file remains intact after you’ve converted it.

Convert a Word, Excel or PowerPoint file to a Pages, Numbers or Keynote file on iPhone or iPad

1. Open the iWork app you want to convert the file to. For example, if you want to convert a Word document to a Pages document, open the Pages app.

2. Locate the file you want to convert in the document, spreadsheet or presentation manager, then tap the file. If you can’t see the document manager, tap the Back button , then tap the file that you want to open.

If a file is dimmed, it’s not in a compatible format and you can’t open it. You can try to open the file in another iWork app.

Convert a Word, Excel or PowerPoint file to a Pages, Numbers or Keynote file on Mac

You can convert a Word, Excel or PowerPoint file to a Pages, Numbers or Keynote file from the Finder or from the appropriate app:

• From the Finder, Control-click the file, choose Open With, then choose Pages, Numbers or Keynote.

• From the Pages, Numbers or Keynote app, choose File > Open, select the file, then click Open. If a file is dimmed, it’s not a compatible format.

When the file opens, you may get a message stating that fonts are missing or that the file will look different in other ways. You may see also see warnings when you open documents created in older versions of the app.

Convert a Word, Excel or PowerPoint file in Pages, Numbers or Keynote for iCloud

1. Sign in to iCloud.com with your Apple Account. If you don’t have an Apple device, learn how to create an Apple Account.

2. Choose the iWork app you want to open.

3. Drag the file you want to open into the document, spreadsheet or presentation manager in your browser. Or click the Upload button, select the file, then click Upload.

4. Double click the file.

Check file format compatibility

Pages, Numbers and Keynote are compatible with a wide variety of file types.

Pages file format compatibility

You can convert Pages documents into these types of file:

• Microsoft Word: Office Open XML (DOCX)¹

• PDF

• EPUB (on iPhone, iPad and Mac)

• Rich Text Format (RTF/RTFD) (on iPhone, iPad and Mac)

• Plain Text files (TXT) (on iPhone, iPad and Mac)

• Pages ‘09 (on Mac only)²

• Image (HEIC, JPEG, PNG or TIFF) (on iPhone, iPad and Mac)

You can open these types of file in Pages on iPhone, iPad, Mac and online at iCloud.com:

• All Pages versions

• Microsoft Word: Office Open XML (DOCX)

• Rich Text Format (RTF/RTFD)

• Plain Text files (TXT)

Numbers file format compatibility

You can convert Numbers spreadsheets into these types of file:

• Microsoft Excel: Office Open XML (XLSX)¹

• PDF

• Comma Separated Values (CSV)

• Tab Separated Values (TSV) (on iPhone, iPad and Mac)

• Numbers ’09 (on Mac only)

You can open these types of file with Numbers on iPhone, iPad, Mac and online at iCloud.com:

• All Numbers versions

• Microsoft Excel Office Open XML (XLSX)

• Comma Separated Values (CSV)

• Tab-delimited or fixed-width text files

Keynote file format compatibility

You can convert Keynote presentations into these types of file:

• Microsoft PowerPoint: Office Open XML (PPTX)¹

• PDF

• Image (HEIC, JPEG, PNG or TIFF) (on iPhone, iPad and Mac)

• Animated GIF (on iPhone, iPad and Mac)

• Movie (MOV) (on iPhone, iPad and Mac), in Apple ProRes or HEVC format

• Movie (M4V) (on Mac only), in H.264 format

• Keynote ’09 (on Mac only)

• HTML (on Mac only)

You can open these types of file in Keynote on iPhone, iPad, Mac and online at iCloud.com:

• All Keynote versions

• Microsoft PowerPoint: Office Open XML (PPTX)