Import and export different file formats with Keynote

Open a file in Keynote for iOS

You can open a file in the Keynote for iOS app on your iPhone, iPad, or iPod touch by selecting a file from presentation manager when the app opens. To open a file from a different app, go to that app and select the attachment. When it opens, tap the file, tap , then tap Copy to Keynote. 

After the file opens, you might get a message that the file was last edited in an app other than the most recent version of Keynote for iOS.

Export a file with Keynote for iOS

A document in Keynote for iOS always remains a .keynote file. You can make a copy of the file in another format when you want to send it. Follow these steps to send a document in a specific file format:

1. Open the presentation, then tap .
2. Tap Export.
   
3. Choose a format for your presentation.
4. Choose how you want to send your presentation (for example, Mail or Messages).
5. Complete the sending process you selected.

Open a file in Keynote for Mac

To open any PowerPoint presentation from Finder, right-click on the file, then click "Open with... > Keynote." If Keynote is the only presentation app on your Mac, you can simply double-click.

If you are already in the Keynote for Mac app, choose File > Open, then double-click on the file you want to work on. If a file is grayed out, it isn't in an acceptable format.

After you import the file, you might see warnings. Learn more about warnings you might see when you open presentations created in older versions of Keynote.

Export a file with Keynote for Mac

1. Make sure you have the file you want to export open in Keynote.
2. Choose File > Export To, then select the format.
3. From the Export Your Presentation window, you can choose a different format or set up any additional options. For example, you can select Image Quality for a PDF, or save a PowerPoint in an older file format. With some formats, you can also password protect your file.
   
4. Click Next. 
5. Enter a name for your file and select a folder to save it to.
6. Click Export.

Make sure you save your file before closing. If you make any changes after exporting the file to a different format, they only appear in the Keynote file you are working in.

You can also click Share > Send a Copy to send a file in a specific format through Mail, Airdrop, Notes, Messages, or Reminders.

Upload a file to Keynote for iCloud

If you have a file that you want to save to iCloud, and you don't want to turn on iCloud Drive on that Mac or PC, you can upload it through iCloud.com.

1. Sign in to your iCloud account at iCloud.com.
2. Click Keynote.
3. Drag the file you want to upload into the presentation manager, or click .
4. Locate the file on your Mac or PC. Click Choose.
5. Your file will appear in Keynote for iCloud.

Download a copy of a file from Keynote for iCloud

1. Sign in to your iCloud account at iCloud.com.
2. Click Keynote.
3. Right-click on the presentation you want to download, or click , then choose Download a Copy.
4. Click on the download format. The file starts downloading.