Import and export different file formats with Keynote

Learn which file formats you can use with Keynote, how to open them, and how to convert your Keynote presentation into another format.

Keynote for iOS

Keynote for iOS lets you open, work on, and share your files from your iPhone, iPad, or iPod touch, even if you worked on them outside of Keynote.

Keynote for iOS can open

  • Keynote 1.0 or later
  • Microsoft PowerPoint - Office Open XML (.pptx) and Office 97 or later (.ppt)

Keynote for iOS can export

  • Microsoft PowerPoint (.pptx)
  • PDF

Open a file in Keynote for iOS

You can open a file in the Keynote for iOS app on your iPhone, iPad, or iPod touch by selecting a file from presentation manager when the app opens. To open a file from a different app, go to that app and select the attachment. When it opens, tap the file, tap Share icon, then tap Copy to Keynote. 

After the file opens, you might get a message that the file was last edited in an app other than the most recent version of Keynote for iOS.

Export a file with Keynote for iOS

A document in Keynote for iOS always remains a .keynote file. You can make a copy of the file in another format when you want to send it. Follow these steps to send a document in a specific file format:

  1. Open the presentation, then tap .
  2. Tap Export.
  3. Choose a format for your presentation.
  4. Choose how you want to send your presentation (for example, Mail or Messages).
  5. Complete the sending process you selected.

Keynote for Mac

Keynote for Mac makes it easy to import and work with your files, even if you worked on them outside of Keynote.

Keynote for Mac can open

  • Keynote 1.0 or later
  • Microsoft PowerPoint - Office Open XML (.pptx) and Office 97 or later (.ppt)

Keynote for Mac can export

  • Keynote '09
  • Microsoft PowerPoint (.pptx and .ppt)
  • PDF
  • QuickTime
  • HTML
  • Images

Open a file in Keynote for Mac

To open any PowerPoint presentation from Finder, right-click on the file, then click "Open with... > Keynote." If Keynote is the only presentation app on your Mac, you can simply double-click.

If you are already in the Keynote for Mac app, choose File > Open, then double-click on the file you want to work on. If a file is grayed out, it isn't in an acceptable format.

After you import the file, you might see warnings. Learn more about warnings you might see when you open presentations created in older versions of Keynote.

Export a file with Keynote for Mac

  1. Make sure you have the file you want to export open in Keynote.
  2. Choose File > Export To, then select the format.
  3. From the Export Your Presentation window, you can choose a different format or set up any additional options. For example, you can select Image Quality for a PDF, or save a PowerPoint in an older file format. With some formats, you can also password protect your file.
  4. Click Next. 
  5. Enter a name for your file and select a folder to save it to.
  6. Click Export.

Make sure you save your file before closing. If you make any changes after exporting the file to a different format, they only appear in the Keynote file you are working in.

You can also click Share > Send a Copy to send a file in a specific format through Mail, Airdrop, Notes, Messages, or Reminders.

Keynote for iCloud

Keynote for iCloud lets you open, work on, and share your files from any Mac or PC on the Web. 

Keynote for iCloud can open

  • Keynote 1.0 or later
  • Microsoft PowerPoint - Office Open XML (.pptx) and Office 97 or later (.ppt)
     

Keynote for iCloud can export

  • Microsoft PowerPoint (.pptx only)
  • PDF

Upload a file to Keynote for iCloud

If you have a file that you want to save to iCloud, and you don't want to turn on iCloud Drive on that Mac or PC, you can upload it through iCloud.com.

  1. Sign in to your iCloud account at iCloud.com.
  2. Click Keynote.
  3. Drag the file you want to upload into the presentation manager, or click Upload to iCloud icon.
  4. Locate the file on your Mac or PC. Click Choose.
  5. Your file will appear in Keynote for iCloud.

Download a copy of a file from Keynote for iCloud

  1. Sign in to your iCloud account at iCloud.com.
  2. Click Keynote.
  3. Right-click on the presentation you want to download, or click iCloud More icon, then choose Download a Copy.
  4. Click on the download format. The file starts downloading.

Learn more

  • Keynote for Mac, iOS, and iCloud use the same file format. Presentations created or edited in Keynote on one platform can open in Keynote on the other platforms.
  • You can update to current versions of Keynote on your iPhone, iPad, or iPod touch from the App Store. To update Keynote on your Mac, use the App Store app on your Mac.

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