Organise reminders on your iPhone or iPad

Use lists and tags in the Reminders app to keep your reminders organised. Do more with tools like Grocery Lists to automatically categorise your shopping items or templates to save and re-use your lists.

• Create, edit and group reminder lists

• Create and use list templates

• Organise lists with tags

• Use Smart Lists

Create, edit and group reminder lists

Add lists to manage different aspects of your life, like work or school, or even create a grocery list that categorises your items.

Create a list

1. Open the Reminders app and then tap Add List. If asked, choose the account you want to use.

2. Type a name for the list.

3. Choose a colour and an icon or an emoji to customise the list and make it easier to recognise at a glance. You can also make your list into a Smart List.

   

4. Tap Done.

Edit a list

1. Tap the list that you want to edit, then tap the More button.

2. Tap Show List Info.

3. Change the list's name, colour or icon.

4. Tap Done.

Group lists

Lists can be organised into groups. For example, you can create a group named Work that contains all of your work-related lists.

1. Tap and hold a list. Then drag the list onto another list.

2. Give the new group a name.

3. Tap Create.

Move a reminder to a different list

1. Tap a list, then tap the reminder that you want to move.

2. Tap the Edit Details button.

3. Tap List, then choose the list that you want to move the reminder to.

4. Tap Done.

You can also drag a reminder to a different list:

1. Tap and hold the reminder with one finger.

2. While holding the reminder, tap the Lists button to go back to your lists.*

3. Drop the reminder on the list that you want to move it to.

4. To move multiple reminders, tap one and hold it, then use another finger to tap the other ones that you want to include.

Change the order of reminders in a list

Tap and hold a reminder, then drag it to where you want it to appear within the list. Make sure you place it between reminders; if you drag it onto a reminder, it will become a subtask.

If the reminder you're dragging has subtasks, those subtasks move with it.

Create and use list templates

In iOS 16, iPadOS 16 and later, you can save a list as a template and use it for routines, packing lists and more. You can share your template and download templates that others share with you.

Turn a list into a template

1. In the Reminders app, open the list that you want to use as a template.

2. Tap the More button.

3. Tap Save as Template.

4. Choose a name for your template, then tap Save.

After you’ve made a template, any changes that you make to that list don’t affect the template.

Find out how to share your templates with others. To download and use a template, you need to use Reminders with iOS 16, iPadOS 16, macOS Ventura or later.

Edit your templates

1. In the Reminders app, tap the More button.

2. Tap Templates.

3. Tap the Info button on the template that you want to edit.

4. Tap Edit Template to make changes. Or tap Delete Template to remove the template.

5. Tap Done or Delete.

When you edit a template that has been shared, anyone that you shared the template with needs to download it again to get the updates. If you delete a template, previously downloaded versions of that template aren't affected.

Create a list from your templates

1. In the Reminders app, tap the More button.

2. Tap Templates.

3. Tap the template that you want to use.

4. Enter a name for your new list, then tap Create.

Organise lists with tags

Tags let you organise reminders quickly and automatically based on keywords. For example, create a reminder to "Pick up plant food" with tags such as #Errands, #Gardening or #Shopping. You can also use tags together with existing lists to search and filter your reminders across multiple lists.

Create a tag

1. When creating or editing a reminder, tap the Tag button in the quick toolbar.

2. Type a keyword. A tag can only be a single word, but you can use hyphens and underscores to make longer tag names.

You can also add a tag directly in the reminder by typing the # sign. Look out for tag suggestions, including those used in the Notes app, above the keyboard while you're typing.

View reminders with certain tags using the tag browser

Any tag you create is added automatically as a button in the tag browser, located at the bottom of your lists view.

Just tap one or more tag buttons in the Tags section to view tagged reminders across all of your lists. If you select more than one tag, you'll only see reminders that include all of the selected tags.

The tag browser shows all tags currently applied to your reminders. If a tag is no longer being used, you won't see it in the tag browser.

Add a tag to multiple reminders at once

1. Open a list, then tap the More button.

   

2. Tap Select Reminders and then select the reminders you want to tag.

3. Tap the More Actions button, then tap Add Tag.

   

4. Choose the tag or tags you want to add and then tap Apply.

Remove a tag from a reminder

1. Touch and hold a tag in a reminder.

2. Tap the delete key on your keyboard.

Delete or rename a tag

1. In the tag browser at the bottom of your lists view, tap the tag you want to delete or rename.

2. Tap the More button.

3. Tap Delete Tag or Rename Tag.

4. Tap Delete to confirm, or type a new name and tap OK to confirm.

Use Smart Lists

The Reminders app's built-in Smart Lists give you a quick view of all your reminders from across your lists. You can even create your own custom Smart Lists to automatically collect reminders based on rules you set. Reminders that match the tags and filter requirements of a Smart List are automatically added to that list.

View reminders in curated Smart Lists

The main screen of the Reminders app shows built-in Smart Lists that organise your reminders automatically into quick views:

• Today shows all of your reminders that have been marked as being due today. It also shows reminders that are overdue.

• Scheduled shows all of your reminders that have a due date – in the past, today or in the future.

• Flagged shows all of your reminders that you have assigned a flag to.

• All shows every reminder, organised by list.

Smart Lists include reminders from all of your custom lists. In the Scheduled, All and Flagged Smart Lists, you can tap the More button and select Show Completed to include your completed reminders.

Create a custom Smart List

1. Tap Add List in Reminders app's main screen.

2. If asked, select your iCloud account. Type a name for the list and then tap Make into Smart List.

   

3. Choose tags that you want to use for this list. You can also tap any of the following filters to set them.

   

   • Date: Add reminders to the list that are due in a specified range, where you select the dates, or a relative range, like in the next week or in the past two months.

   • Time: Add reminders to the list that are due at certain times, like morning, afternoon, evening or night.

   • Location: Add reminders to the list that match a specific location.

   • Flag: Add reminders to the list that are flagged.

   • Priority: Add reminders to the list that have the same priority – high, medium or low.

4. Choose a colour and an icon or an emoji to customise the list and make it easier to recognise at a glance.

5. Tap Done.

You can also make regular lists¹ into Smart Lists:

1. Tap the More button while viewing a reminder list.

2. Tap Show List Info.

3. Scroll down below the icons, then tap Convert to Smart List.²