Organise reminders on your iPhone or iPad

Do more with tools such as Grocery Lists to automatically categorise your shopping items or templates to save and re-use your lists.

• Create, edit and group reminder lists

• Create and use list templates

• Organise lists with tags

• Use Smart Lists

Create, edit and group reminder lists

Add lists to manage different aspects of your life, such as work or school, or even create a grocery list that categorises your items.

Create a list

1. Open the Reminders app, then tap the List button. If asked, choose the account you want to use.

2. Type a name for the list.

3. Choose a colour and an icon or an emoji to customise the list and make it easier to recognise at a glance. You can also make your list into a Smart List.

   

4. Tap the Done button.

Edit a list

1. Tap the list you want to edit, then tap the More button.

2. Tap Show List Info.

3. Change the list’s name, colour or icon.

4. Tap the Done button.

Group lists

1. Tap and hold a list. Then drag the list onto another list.

2. Give the new group a name.

3. Tap the Done button.

Move a reminder to a different list

1. Tap a list, then tap the reminder that you want to move.

2. Tap the Edit Details button.

3. Tap List, then choose the list that you want to move the reminder to.

4. Tap the Done button.

You can also drag a reminder to a different list:

1. Tap and hold the reminder with one finger.

2. While holding the reminder, tap the Lists button to go back to your lists.*

3. Drop the reminder on the list that you want to move it to.

4. To move multiple reminders, tap one and hold it, then use another finger to tap the other ones that you want to include.

Change the order of reminders in a list

Tap and hold a reminder, then drag it to where you want it to appear within the list. Make sure you place it between reminders; if you drag it onto a reminder, it will become a subtask.

If the reminder you're dragging has subtasks, those subtasks move with it.

Create and use list templates

1. In the Reminders app, open the list you want to use as a template.

2. Tap the More button.

3. Tap Save as Template.

4. Choose a name for your template, then tap the Done button.

After you’ve made a template, any changes you make to that list won’t affect the template.

Find out how to share your templates with others. To download and use a template, you need to use Reminders with iOS 16, iPadOS 16, macOS Ventura or later.

Edit your templates

1. In the Reminders app, tap the More button.

2. Tap Templates.

3. Tap the Info button on the template you want to edit.

4. Tap Edit Template to make changes. Or tap Delete Template to remove the template.

5. Tap the Done button or Delete.

When you edit a template that has been shared, anyone you’ve shared the template with needs to download it again to get the updates. If you delete a template, previously downloaded versions of that template won’t be affected.

Create a list from your templates

1. In the Reminders app, tap the More button.

2. Tap Templates.

3. Tap the template you want to use.

4. Enter a name for your new list, then tap Create.

Organise lists with tags

Tags let you organise reminders quickly and automatically based on keywords. For example, create a reminder to “Pick up plant food” with tags such as #Errands, #Gardening or #Shopping.

Create a tag

1. When creating or editing a reminder, tap the Tag button in the quick toolbar.

2. Type a keyword. A tag can only be a single word, but you can use hyphens and underscores to make longer tag names.

You can also add a tag directly in the reminder by typing the # sign. Look out for tag suggestions, including those used in the Notes app, above the keyboard while you’re typing.

View reminders with certain tags using the tag browser

Any tag you create is added automatically as a button in the tag browser, located at the bottom of your lists view.

Tap one or more tag buttons in the Tags section to view tagged reminders across all of your lists. If you select more than one tag, you’ll only see reminders that include all of the selected tags.

The tag browser shows all tags currently applied to your reminders. If a tag is no longer being used, you won’t see it in the tag browser.

Add a tag to multiple reminders at once

1. Open a list, then tap the More button.

2. Tap Select Reminders, then select the reminders you want to tag.

   

3. Tap the More Actions button, then tap Add Tag.

   

4. Choose the tag or tags you want to add, then tap Apply or the Done button.

Remove a tag from a reminder

1. Touch and hold a tag in a reminder.

2. Tap the delete key on your keyboard.

Delete or rename a tag

1. In the tag browser at the bottom of your lists view, tap the tag you want to delete or rename.

2. Tap the More button.

3. Tap Delete Tag or Rename Tag.

4. Tap Delete to confirm, or type a new name and tap OK to confirm.

Use Smart Lists

Smart Lists give you a quick view of all your reminders from across your lists. Built-in Smart Lists – such as Today, which shows all of your reminders marked as due today – automatically organise your reminders. You can also create your own custom Smart Lists to automatically collect reminders based on rules you set.

Find out how to create Smart Lists or convert a list into a Smart List