Add and print comments in Pages on iPhone
You can add comments to text, objects, charts and table cells. A small square appears in the left margin of a document to indicate a comment is attached to text (which is also highlighted). Comments attached to shapes are also indicated by a small square. Comments in table cells are indicated by a triangle in the corner of the cell. When you don’t want comments to be visible, you can hide them, and you can print a document with or without comments.
When multiple people are working on a document, each person’s comments appear in a unique colour and include their author name. Anyone can reply to a comment, which is especially useful if you’re collaborating — you can add a comment, then with back-and-forth replies have a conversation in real time.
Note: Comments aren’t visible in printed documents unless you select that printing option.
Add, edit or delete a comment
You can add and edit your own comments, and anyone can delete a comment.
Select text, an object or a table cell, tap
, then tap Comment.Type your comment, tap Done, then swipe down on the handle at the top of the comment to close it.
To view, edit or delete your comment, do one of the following:
Open a comment: Tap the comment marker.
Edit a comment: If you’re the comment’s author, tap the comment marker, tap in the text, type your changes, then tap Done.
If there are replies to your comment, you can’t edit the original comment by tapping its text. Instead, tap
at the top of the comment. Tap Edit Comment, make your changes, then tap Done.Delete a comment: Tap the comment marker, then tap Delete at the bottom of the comment. If there are replies to the comment, this action deletes the entire conversation. You can delete an individual reply only if you’re the author of the reply or the document owner.
Review comments
Tap the comment marker.
Do any of the following:
Review a comment or conversation: Swipe up to expand the view, then scroll through the text. If a comment is truncated, tap Show More. To quickly return to the top of the comment, tap the top of the iPhone screen. To reduce the size of the comment view, tap the handle above the comment.
Go to the next or previous comment (or highlight): Tap the arrows at the bottom of a comment.
View detailed information about the date and time the comment or reply was added: Tap
next to the comment or reply. Only the author of the comment or reply and the document owner can see this information.
To close the comment, swipe down on the handle above the comment.
Reply to a comment or edit your reply
Anyone you share the document with (by sending them a copy or inviting them to collaborate with editing permission) can reply to a comment.
Tap the comment marker.
Do any of the following:
Add a reply: Tap Reply at the bottom of the comment, type your reply, then tap Done. You can reply as many times as you like.
Edit your reply: Tap
next to the reply you want to edit. Tap Edit Reply, make your changes, then tap Done.Delete a reply: Tap
next to your reply (or if you’re the document owner, the person’s reply you want to delete), then tap Delete Reply.
To close the comment, swipe down on the handle above the comment.
Delete a conversation
Tap the comment marker, then tap Delete at the bottom of the conversation.
Show or hide comments
Tap
at the top of the screen.Tap Settings, then turn Comments on or off.
Print comments
When you print a document with comments included, the comments appear in a column on the left side of the page and numbered flags appear in the document next to the corresponding text and objects. If there are more comments than will fit in the left column, the comments continue on one or more additional pages.
Tap
, tap Print, then turn on Print Comments.Tap Next, then choose a printer and the number of copies.
Tap Print in the top-right corner.
You can also export your document as a PDF and include the comments.
For more information about printing and print options, see Print a document or envelope. To include comments in a PDF, see Export to Word, PDF or another file format.