Add people to notes on Mac
If you use upgraded iCloud notes, you can collaborate with others by adding people to a note. Anyone you add to a note receives a link to open the note in the Notes app or on iCloud.com. As you and your participants edit the note, everyone sees the changes, as well as who made the changes (each participant’s changes are highlighted in a different color). Changes to the note are saved in iCloud, so everyone with access to the note sees the latest version whenever they open it.
Note: If you share a note by clicking the Share button , you can only send a static copy of the note—recipients can’t make changes to the note or see an updated version of the note unless you share it with them again. See Share a note through other apps.
Add people to a note
In the Notes app on your Mac, click the note you want to add people to.
Note: You can’t add people to a locked note.
Click the Add People button in the toolbar.
Select a method for sending the link to the note.
If you selected a method other than Mail or Messages, add recipients by doing one of the following:
Type a name, email address, or phone number for each recipient.
Click the Add button to select someone from Contacts.
If you’re adding people using Mail or Messages, enter the recipients after you click Share, then click Send.
When a person has been invited, but has not accepted, “Invited” appears under the person’s name.
Manage a shared note
If you’re the owner of the note, you can invite more people to collaborate, stop sharing the note, or remove a participant. If you’re a participant, you can remove yourself from the note. Both the owner and participants can choose how highlights and notifications appear when participants make changes.
In the Notes app on your Mac, click the shared note you want to manage, then click the View Participants button in the toolbar.
Do any of the following:
Invite more people to collaborate: Click the Add button , then follow the steps to add people to a note.
Remove a participant: Click the More button next to the participant’s name, then choose Remove Access.
The color of the More button is different for each participant.
Stop sharing the note with all participants: Click Stop Sharing, then click Continue.
The note no longer appears in the participants’ list of notes; however, you still have access to it.
Remove yourself as a participant: Click the More button next to your name, then choose Remove Me.
Note: If you’re the owner of a note, you can’t remove yourself.
Copy the link: Click Copy Link.
Note: Although the owner or a participant can copy the link to send to others, only people who have been invited to open the note can use the link.
Always see change highlights: Select “Highlight all changes.”
With this option selected, every change made by a participant appears as a highlight in that participant’s color. If the option isn’t selected, the highlight fades after a short time.
Hide change notifications: Select “Hide alerts.”
You won’t be notified when other participants make changes to this note.
Collaborate on a shared note
To open the note, do one of the following:
If you added people to the note: Select the note in the Notes app on your Mac or on iCloud.com.
If you were added to the note by someone else: Click the link you received, then click Open.
Note: For security, you can open the note only if the email address or phone number used to send you the invitation is associated with your Apple ID. If it isn’t, you’re asked to add it. See Verify your email address or phone number to open a shared item.
Once you open the note, it remains in your list of notes.
Edit the note.
All participants who have the note open can see the changes you and others make in near real time. Highlights appear as a participant makes a change. If you don’t have a note open when someone makes a change to it, a small yellow dot appears to the left of the note in the notes list.