Set up auto-correction and text replacement for Pages, Numbers, or Keynote

Use auto-correction in the iWork apps to customize your in-app spelling, formatting, and text replacement on your iPhone, iPad, iPod touch, or Mac.

  • On your Mac, open Pages, Numbers, or Keynote, then click the app name from the toolbar, then choose Preferences. Choose Auto-Correction.
  • On your iPhone, iPad, or iPod touch, open Pages, Numbers, or Keynote then tap More button > Auto-Correction.

Use the auto-correction settings to customize how Pages, Numbers, and Keynote handle spelling and formatting by selecting and deselecting the available options. These options include:

  • Detecting lists
  • Detecting links
  • Applying link styles
  • Applying superscript to number suffixes
  • Formatting fractions
  • Using Smart Quotes, which replace single and double quotes with curly quotes or your chosen quote style.

If you are using iCloud Keychain, each app’s settings are shared across all your Apple products signed into your iCloud account.

Some options might also be available in other menus within iWork. If you change a setting in another menu, it changes your auto-correction settings too. Some iWork settings are similar to other iOS or macOS settings. In most cases, the settings you choose in Pages, Numbers, or Keynote override the iOS or macOS setting. Learn how to set up text replacement on your iPhone, iPad, iPod touch or Mac

Set up custom text replacements for iWork

With text replacements, you can use shortcuts to replace longer phrases. When you enter the shortcut in a text field, the phrase automatically replaces it. 

In the auto-correction settings for Pages, Numbers, and Keynote, you can set up text replacement specifically for use within iWork. 

  • On your Mac, open the auto-correction settings. Under Replacement, make sure "Symbol and text substitution" is selected, then click Add substitution
    • Under Replace, enter the text you want to use to prompt the replacement (for example, “(c)”). Under With, enter what you want the app to change the text to (for example, "©").
  • On your iPhone, iPad, or iPod touch, tap More button > Auto-Correction. Make sure Text Replacement is turned on, then tap Replacements List. Tap plus button
    • For Shortcut, enter the text you want to use to prompt the replacement (for example, “(c)”). For Phrase, enter what you want the app to change the text to (for example, "©").

If you used this example, every time you type “(c)” in Pages, Numbers, or Keynote, the app changes it to "©".

If Pages, Numbers, or Keynote replaces the text, and you want to restore it to the way you typed it in, press Command-Z on your keyboard or tap Undo button

Auto-correction is available for languages that your Mac is set up to spell check. To see these languages, go to System Preferences > Keyboard > Text and click the Spelling pop-up menu. Click “Set Up” to learn how to add spelling dictionaries for additional languages. On your iPhone, iPad, or iPod touch, auto-correction is not available for all languages. 

Set up custom ignored words for iWork on your Mac

When Pages, Numbers, or Keynote for Mac detects a word it doesn’t recognize, it underlines the word with a dotted red line. If you Control-click on the word, you can choose the correct spelling from a list of suggested words, Learn Spelling, or Ignore Spelling.

  • Learn Spelling If you want your Mac to recognize the word and include it in suggestions and spell check, choose Learn Spelling. This spelling of the word is added to your Mac's spelling dictionary.
  • Ignore Spelling If you no longer want Pages, Numbers, or Keynote to mark this word as mispelled, choose Ignore Spelling. The app adds that word to the list of Ignored Words and no longer underlines it.

You can add, edit, or remove the words in your iWork app's Ignored Words list by opening the auto-correction settings, then click Ignored Words. Click Add button and Remove button to add and remove words, or click twice on a word to edit how it is spelled.

Published Date: