Add and reply to comments in Pages, Numbers and Keynote

You can use threaded comments to communicate with other participants about changes in your document, spreadsheet or presentation.

When you are creating or reviewing a document, you can add and reply to comments to communicate with other people about your document without leaving Pages, Numbers or Keynote. Each person’s comment appears in a unique colour and includes their author name. You can also print documents with or without comments that have been added.

Add comments

You can quickly add a comment by selecting the text, cell, object or slide you want to comment on, then:

  • On your Mac, click the Comment button , enter your comment and then click Done.
  • On your iPhone or iPad, tap Comment in the menu that appears. You may need to tap  to see Comment. If you're commenting on a cell in Numbers, tap Cell action menu, then tap Add Comment. Enter your comment and tap Done.
    iPad Pro with Numbers document open and chart options visible

In the latest versions of Pages, Numbers and Keynote, anyone can reply to your comments. If you’re collaborating with others, comments and replies appear in real time, so you don’t have to leave the document. 

To reply to a comment, view the comment and then click or tap Reply.

View comments

When a comment is available in Pages or Keynote, a yellow square appears next to the content. In Numbers, a yellow triangle appears in the corner of a cell. Here's how to view a comment:  

  • In Pages and Keynote for Mac, iPhone and iPad, click or tap the yellow square.
  • In Numbers for Mac, click the cell. In Numbers for iPhone and iPad, tap the cell, tap Cell action menu and then tap Show Comment.

To go to the next or previous comment in your document, click or tap the arrows in the comment.

Learn what to do if you are unable to view comments.


Edit comments

iPad Pro with Numbers document comments open

To edit your comment, open the comment and click or tap the part of the comment you want to edit. Click or tap Done to save your changes. If any replies have been added to your comment, click the timestamp or tap the More button , and then click or tap Edit Comment. You can only edit your own comments and replies.


Print comments

Learn how to print a document, spreadsheet or presentation to include the comments on the printout.

Print comments in Pages, Numbers and Keynote on your iPad or iPhone

  1. Tap the More button  and then tap Print.
  2. Turn on comments:
    • In Pages, turn on Print Comments and then tap Next.
    • In Numbers, tap the Print Settings button , turn on Comments and then tap Print.
    • In Keynote, tap Full Page Slide Layout or Slide Detail Layout, turn on Print Comments and then tap Next.
  3. Choose a printer, select the number of copies you'd like to print and then tap Print.

Print comments in Pages, Numbers and Keynote on your Mac

  1. Choose File > Print.
  2. In the pop-up menu below the page selection controls, choose Pages, Numbers or Keynote.
    If you can't see the pop-up menu, click Show Details.
  3. Turn on comments:
    • In Pages or Numbers, select the Print comments checkbox.
    • In Keynote, click the Slide layout and then select the Include comments checkbox.
  4. Click Print.


Delete comments

To delete your comment, view the comment, and then click or tap Delete. To delete a reply, click the timestamp or tap the More button , and then click or tap Delete Reply.


Show and hide comments

If you can’t see your comments, make sure you've selected them to be shown in your application: 

  • On your Mac, click the View menu , and then click Show Comments or Hide Comments. To view the comments pane, click the View menu  and then click Show Comments Pane.
  • On your iPhone, iPad or iPod touch, tap the More button , tap Settings and then turn on Comments.
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