Manage Exchange meeting invitations on your iPhone, iPad or iPod touch

Learn how to manage Microsoft Exchange meeting invitations with Calendar.

You can use Calendar to invite colleagues to meetings, forward meeting invitations, propose new meeting times and more.

Check requirements

Here's what you need:

  • An iPhone, iPad or iPod touch with the latest version of iOS or iPadOS
  • An account with Microsoft Exchange 2010 or later


Invite colleagues to a meeting

  1. Open Calendar, then tap the add button  to create a new event. For an existing event, tap the event, then tap Edit.
  2. Tap Invitees.
    iPhone calendar add New Event screen with
  3. Enter the email addresses of the people you want to invite, then tap Done. After you tap Done, each invitee receives an email that lets them accept, decline, or tentatively accept the invitation.


Forward an invitation to a meeting

With some Exchange servers, any event attendee can invite other attendees.

  1. Open Calendar, then tap an event.
  2. Tap Edit.
  3. Tap Invitees.
  4. Tap "Add invitees". 
  5. Enter the email addresses of the new invitees, then tap Done. If the meeting is recurring, tap "Save for this event only" or "Save for future events".
  6. Tap Done in the Edit Event screen.


Propose a new meeting time

Any invitee can propose a new time* for a meeting in Calendar.

  1. Open Calendar, then tap an event.
  2. Tap Propose New Time.
    Calendar app on iPhone showing the Propose New Time button on an event invitation.
  3. Choose a new time from the list of available options.
  4. Tap Done. 

Calendar sends a notification to the organiser about the proposed time. The organiser can either accept or ignore the proposed time, or send an email reply. If the organiser accepts the new time, the meeting time is moved.


Cancel a meeting

  1. Open Calendar, then tap an event.
  2. Tap Delete Event.
    iPhone calendar Event Details screen with
  3. Tap Delete Event again to confirm. 

Calendar sends a notification to all meeting invitees that the meeting has been cancelled.


Learn more

Learn how to use Calendar on your iPhone, iPad and iPod touch.

* This feature requires Office365 or Microsoft Exchange 2016 or later.

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