Convert Numbers spreadsheets to PDF, Microsoft Excel, and more

You can also open Microsoft Excel spreadsheets and other file types in Numbers on an iPhone, iPad, iPod touch, a Mac, or online at iCloud.com.

Numbers for iOS

You can work with a variety of file formats in Numbers on your iPhone, iPad, or iPod touch. Check which formats are compatible with Numbers for iOS.

Convert a Numbers spreadsheet in Numbers for iOS

  1. Open the spreadsheet, then tap More icon.
  2. Tap Export.
  3. Choose a format for your spreadsheet.
  4. Choose how you want to send your spreadsheet, like with Mail or Messages.

Open a file in Numbers for iOS

To open a file like a Microsoft Excel spreadsheet in Numbers for iOS, tap the file in the spreadsheet manager. If you don’t see the spreadsheet manager, tap Spreadsheets (on an iPad) or Documents button (on an iPhone or iPod touch), then tap the file that you want to open. If a file is dimmed, it’s not in a compatible format.

You can also open a file in Numbers from a different app like the Files app, or from an email:

  1. Open the other app, then select the spreadsheet or attachment.
  2. Tap Share button.
  3. Tap Copy to Numbers. The original file remains intact.

After the file opens, you might get a message that the file was last edited in an app other than the most recent version of Numbers for iOS. Tap Done to open the file in Numbers. 


Convert and open spreadsheets in Numbers for Mac

You can work with a variety of file formats in Numbers for Mac. Check which formats are compatible with Numbers for Mac.

Convert a Numbers spreadsheet in Numbers for Mac

  1. Open the Numbers spreadsheet that you want to convert.
  2. Choose File > Export To, then select the format.
  3. In the window that appears, you can choose a different format or set up any additional options. For example, you can require a password to open an exported PDF, or choose the format for an exported Excel spreadsheet.
  4. Click Next. 
  5. Enter a name for your file and select a folder to save it to.
  6. Click Export.

To send a file in a specific format through Mail, Messages, AirDrop, or Notes, choose Share > Send a Copy, choose how you want to send the spreadsheet, then choose a format.

Open a file in Numbers for Mac

From the Finder, Control-click the file, then choose Open With > Numbers. If Numbers is the only spreadsheet app on your Mac, you can just double-click the file.

From the Numbers for Mac app, choose File > Open, select the file, then click Open. If a file is dimmed, it’s not a compatible format.

When the file opens, you might get a message that the spreadsheet will look different. For example, Numbers notifies you when fonts are missing. You might see also see warnings when you open spreadsheets created in older versions of Numbers.


Numbers for iCloud

Numbers for iCloud lets you open, edit, and share your files from a supported browser on a Mac or PC. Check which formats are compatible with Numbers for iCloud.

Convert a Numbers spreadsheet in Numbers for iCloud

  1. Sign in to iCloud.com with your Apple ID.
  2. Click Numbers.
  3. In the spreadsheet manager, click More button on the file you want to convert, then choose Download a Copy. If you have the spreadsheet open, click Tools button in the toolbar, then choose Download a Copy.
  4. Choose a format for the spreadsheet. The file begins to download to your browser’s download location.

Open a file in Numbers for iCloud

  1. Sign in to iCloud.com with your Apple ID.
  2. Click Numbers.
  3. Drag the file you want to upload into the spreadsheet manager in your browser. Or click , select the file, then click Choose.
  4. Double-click the file in the spreadsheet manager.


Check file format compatibility

Formats you can open in Numbers

You can open these file formats in Numbers for iOS, Numbers for Mac, and Numbers for iCloud:

  • All Numbers versions
  • Microsoft Excel: Office Open XML (.xlsx) and Office 97 or later (.xls)
  • Comma Separated Values (.csv)
  • Tab-delimited text files

Formats you can convert Numbers spreadsheets into

Numbers for iOS:

  • Microsoft Excel Office Open XML (.xlsx) 
  • PDF
  • Comma Separated Values (.csv)

Numbers for Mac:

  • Numbers ’09
  • Microsoft Excel: Office Open XML (.xlsx) and Office 97 or later (.xls)
  • PDF
  • Comma Separated Values (.csv)

Numbers for iCloud:

  • Microsoft Excel Office Open XML (.xlsx) 
  • PDF
  • Comma Separated Values (.csv)


Learn more

  • Numbers for iOS, Numbers for Mac, and Numbers for iCloud use the same file format. If you create or edit a spreadsheet in Numbers on one platform, you can open it in Numbers on any of the other platforms.
  • You can update to current versions of Numbers on your iPhone, iPad, or iPod touch from the App Store. To update Numbers for Mac, use the App Store app on your Mac.
  • If you convert a Numbers spreadsheet into Numbers ’09-compatible spreadsheet, learn more about changes that happen when you export to iWork ’09.

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